Manager/office coordinator

Job Summary

We are seeking a dynamic and organized Manager/Office Coordinator to lead our healthcare practice operations with energy and precision. This pivotal role combines administrative leadership, team supervision, and practice management to ensure seamless clinic functionality. The ideal candidate will thrive in a fast-paced environment, demonstrating expertise in medical office management, financial oversight, and compliance with healthcare regulations. Your proactive approach will foster a positive work atmosphere while maintaining high standards of patient care and operational excellence.

Duties

• Oversee daily clinic operations, ensuring efficient workflow and exceptional patient service delivery.
• Manage medical administrative support functions, including medical records, patient management software, and electronic health record (EHR) systems such as Eaglesoft and Dentrix.
• Supervise healthcare staff, including nursing personnel and administrative team members, fostering a collaborative and compliant work environment.
• Coordinate human resources activities such as staffing, training, performance evaluations, and compliance with HIPAA and other health regulation policies.
• Oversee fiscal management tasks including budgeting, medical billing, financial reporting, and ensuring adherence to healthcare practice management standards.
• Ensure clinic compliance with JCAHO standards, utilization management protocols, and managed care policies.
• Maintain accurate medical records, ensure confidentiality under HIPAA guidelines, and oversee electronic health records (EHR) management.
• Implement quality improvement initiatives related to acute care and critical care processes to optimize patient outcomes.
• Facilitate communication across teams using managerial communication skills to promote a cohesive work environment.
• Create and maintain strong medspa social media presence
• Facilitate relationships with neighboring businesses

Experience

• Proven supervisory experience in a healthcare or medical office setting with a strong background in office management and healthcare practice oversight.
• Extensive medical office experience with proficiency in EMR/EHR systems such as Eaglesoft, Dentrix, or similar platforms.
• Demonstrated knowledge of health regulation policies including HIPAA compliance, JCAHO standards, and utilization management protocols.
• Strong background in fiscal management encompassing budgeting, medical billing, and financial analysis within a healthcare context.
• Experience managing teams in a clinical environment with excellent managerial communication skills.
• Familiarity with medical terminology, medical records management, and healthcare staff supervision is essential.
• Prior experience in dental or medical clinics involving managed care or acute/critical care environments is highly desirable.
• Ability to adapt quickly to evolving healthcare regulations while maintaining high standards of customer service and operational efficiency.
• Experience with Canva, CapCut, and other social media editing applications.

Join us to lead our practice with energy and expertise! We’re dedicated to fostering an environment where your leadership makes a meaningful difference in patient care while advancing your career in healthcare management.

Pay: $25.00 - $30.00 per hour

Expected hours: 24.0 – 32.0 per week

Benefits:

• Employee discount
• Flexible schedule
• Referral program

Work Location: In person