Mandarin Executive Assistant

About us

Vantage Markets is a leading global multi-asset brokerage, providing clients with access to a wide range of financial instruments including forex, commodities, indices, shares, and cryptocurrencies. With a strong presence across international markets, Vantage is committed to delivering transparent trading conditions, advanced technology, and exceptional client support. The company fosters a collaborative and fast-paced environment, empowering employees to grow within a dynamic global organization.

About the role

This is a full-time, on-site role for a Mandarin Personal Assistant based in Jakarta, Indonesia. The role is responsible for supporting communication and coordination between local management and Mandarin-speaking global teams. The successful candidate will handle translation of business, operational, and policy-related information, assist in tracking projects and action items, prepare reports and meeting documentation, and ensure timely follow-ups across functions. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining strict confidentiality in a fast-paced, cross-cultural environment.

Key Responsibilities:

• Act as a communication bridge between local management and Mandarin-speaking global teams.
• Translate and convey business, operational, and policy information accurately (written & verbal).
• Coordinate and follow up on ongoing matters to ensure clear alignment and timely updates.
• Assist by tracking projects, action plans, and operational issues (e.g., sponsorship tracking, issue updates).
• Collect and summarize data from internal systems for reporting purposes.
• Prepare meeting minutes and support cross-functional meeting coordination.
• Facilitate bilingual documentation and management reporting when required.
• Maintain proper documentation and ensure strict confidentiality of sensitive information.

Requirements:

• Fluent in Mandarin (spoken and written) is mandatory.
• Good English communication skills.
• Bachelor’s degree in Business Administration, Management, or related field is preferred.
• Minimum 1–2 years of experience in Executive Assistant, Business Support, Project Coordination, or similar role.
• Strong communication and interpersonal skills with the ability to work across functions.
• Detail-oriented with strong follow-up and organizational skills.
• Able to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); familiarity with reporting tools is a plus.
• Able to work in a fast-paced, cross-cultural environment.