M&E Project Site Document Controller

Requirements

• Diploma or higher qualification in Business Administration, Document Control, or related field.

• Minimum 2–3 years of document control experience, preferably in the construction or engineering industry (especially in M&E project).

• Prior experience in M&E projects, with knowledge of construction workflows and documentation systems.

• Fluent in Malay and English (written & spoken); Mandarin proficiency is a plus.

• Skilled in MS Office, (e.g,: Word, Excel, Power Point etc) and other document control tools.

Note:

• On-site work required; must adapt to fast-paced communication environments.

• From Monday to Saturday, 8am to 5:30pm, one and a half hours lunch break;

Responsibility

1. Documentation Preparation & Inspection Management

• Prepare, organize, and submit site technical documents including MSA (Material Submission Approval) and RFI (Request for Inspection).

• Coordinate with consultants and clients to complete material/work inspection procedures, ensuring compliance with standards.

• Archive all inspection documents and maintain traceability of versions.

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2. Communication & Coordination

• Act as a liaison between site engineers, consultants, and subcontractors to ensure timely and accurate communication.

• Regularly report document submission status and inspection progress, assisting in dispute resolution.

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3. Progress Payment Documentation Support

• Compile supporting documents for monthly progress claims (e.g., work progress proofs, photos, inspection records).

• Verify subcontractors’ payment submissions against contract terms.