Manger/Project Lead - Site Operations (Non- Technical)

Job Description | Manger/Project Lead - Site Operations (Non- Technical)

Role Objective

Lead end-to-end office fit-out projects while supporting Site HPM and Administration process improvements, ensuring strong execution, governance, quality and timely delivery across locations.

Key Responsibilities

• Lead office fit-out projects covering layout, BOQ, specifications, design coordination, vendor management, billing and payments.
• Prepare and rigorously track gang charts, project timelines, costs, milestones and site progress.
• Drive vendors and site teams for time-bound delivery, quality and closure of issues.
• Coordinate with Civil, MEP, HVAC, Fire, IT, Security, Furniture and other agencies for integrated execution.
• Coordinate with Design, CPT/DCO, HPM, vendors and site teams to ensure seamless execution.
• Review BOQs, specifications and materials and drive standardisation and cost/quality optimisation.
• Develop accurate MIS, dashboards and Excel-based trackers for management review.
• Work closely with Site HPM & Administration teams to understand operational gaps, identify root causes and implement practical solutions.
• Drive process improvements, SOPs, standardisation and governance across Administration/HPM activities.
• Collate data from various sites, analyse trends/gaps and present action-oriented recommendations to leadership.
• Support broader Administration initiatives and progressively take ownership of multiple sites/projects.

Candidate Profile

• 1015+ years experience, preferably from Administration / Facilities / Workplace / Corporate Real Estate.
• Bachelor in Commerce graduate / Commerce Background Graduate o/ post- Graduate
• Strong hands-on project management and vendor management experience.
• Good understanding of fit-out execution, BOQ, design, billing and site coordination.
• Strong Excel, MIS, analytical and numerical skills.
• High ownership, execution orientation and problem-solving ability.
• Comfortable working with vendors, site teams and senior stakeholders.
• Must be capable of identifying gaps, proposing solutions and driving closure, rather than only reporting issues.

Key Success Measures

On-time delivery | Quality | Cost control | Vendor performance | Accurate MIS | Process improvement | Site HPM effectiveness | Administration governance