Manpower Dispatch

• GENERAL FUNCTION

Assist the Operations Resource Supervisor (ORS) in monitoring and optimal allocation of manpower in vessel and yard operations and other task related to it to ensure smooth flow of operations.

• DUTIES AND RESPONSIBILITIES
• Ensures that the stevedoring gangs arrive complete and on-time at the gate before 0630H/1830H or at least thirty (30) minutes before shift start-up. Calls the attention of their Manpower Service Provider (MSP) steward for any late arrival or incomplete gang.
• Ensures that the names in the Certificate of Attendance (COA) match with the identification of the stevedoring gangs. Checks if their listed positions in the COA match with their designated positions on their agency’s roster. Calls the attention of their MSP steward for any discrepancies.
• Ensures that all accomplished Certificate of Attendance (COA’s) of stevedoring gangs from the previous shift are encoded on-time and complete.
• Ensures that the stevedoring gangs are wearing the prescribed personal protective equipment (PPE) – Hard Hat, Safety Vest, Agency Uniform and ID, and Safety Shoes (or closed shoes). During rainy season, ensures that they are wearing raincoats and boots. Calls the attention of their MSP steward for any incomplete PPE.
• Ensures monitoring and timekeeping of deployed stevedoring gangs and receiving checkers are done accurately by the Operations Supervisors and Area Supervisors respectively.
• Ensures that the Certificate of Attendance (COA’s) of stevedoring gangs and receiving checkers are submitted on-time per shift. Ensures that all information encoded in the stevedoring and receiving checker’s billing database is accurate and correct.
• Ensures that the Planning and ORD office receives a copy of the checker’s accomplishment report. Ensures that the start-up/knock-off monitoring report is both broadcasted and emailed to operations management before 0800H/2000H.
• Ensures that all operations personnel have signed in the attendance sheet located at the window of the ORD office. Ensures that the summary of attendance monitoring report is updated and emailed to operations management before 0900H/2100H.
• Monitors text messages received through the official cell phone of ORD. Ensures that the manpower pool for the next shift is adequate. Calls the attention of their MSP stewards (We Care, Temps and Staffers Inc) in event of shortage.
• Ensures that the Request for Manpower Service (RMS) form is submitted on-time by the requesting party (Vessel and Yard Planning Supervisors for incoming vessels, Vessel Operations Supervisors for currently operating vessels, Area Supervisors for delivery requests, and OIC-Gearlocker for gearlocker section) before the 0400H/1600H cut-off. Ensures that the accomplished RMS has complete signatories.
• Assists the ORS in the processing of the Consolidated Manpower Request (CMR) and preparation of Seguido Request.
• Ensures that there are sufficient forms for distribution to the receiving checkers through their MSP steward and Area Supervisors respectively. Ensures that the inventory level of forms is monitored weekly - informs the ORS to prepare the requisition if the current inventory level reaches the reorder point.
• Maintains harmonious or mutually beneficial relationship with the management of all MSP.
• Reconciles assigned billings and coordinates with MSPs for an efficient and on-time processing of billings. Ensures that billings are processed and forwarded to Accounting Department within 10 days after vessel completion/payroll cut-off.
• Conducts Spot-checks and creates reports for personnel with violations through AIMS. Reports will be submitted to ORS for checking.
• Ensures that documents e.g., Attendance Sheets, Billings, Transmittals, CMRs, are duly signed by Operations Management.
• Assists the ORS in the deployment of Vessel and Yard (e.g., VOS, AS, Foremen and Checkers) and Gearlocker personnel. In the absence of ORS, the Manpower Dispatch should take responsibility of the deployment.
• Performs other related duties as may be assigned from time to time.
• MINIMUM QUALIFICATION REQUIREMENTS
• Educational Attainment: Bachelor’s Degree in Human Resource Management and any other related course.
• Work Experience: At least 1 year of management experience or good track record as Management Officer in a company involved in shipping and port management handling break-bulk, bulk, or containerized cargoes both in international and domestic settings.
• Skills: Must have technical expertise and people skills, computer literate, and excellent communication skills for both English and Filipino (oral and written).
• Willing to go on shifting schedule and possibly work on Holidays as needed by the business and its operational requirements.
• Can start ASAP.