Marine Operation Crewing Assistant

Marine Operation Crewing Assistant

Location: Kuala Lumpur

We are seeking a Marine Operation Crewing Assistant to support the efficient management of crew and vessel-related matters. This role involves coordinating crew planning, recruitment, documentation, and crew changes to ensure vessels are properly manned and comply with company and regulatory requirements. You will be responsible for coordinating with seaferers, manning agents, vessel personnel, and relevant authorities to ensure all crewing activities are completed accurately and on time.

Responsibilities

• Manage all crewing matters for assigned vessels.
• Source, screen new applications, shortlist and recruit crew to fill vacancies and manpower requirements.
• Conduct interviews for rating crew and arrange interviews for officers.
• Prepare crew employment contracts and other related documents.
• Check crew qualifications, certificates, training, and other required documents.
• Verify the authenticity and validity of crew documents with relevant maritime authorities when required.
• Plan and arrange crew changes, including sign-on and sign-off.
• Check crew availability and ensure all required certificates and training are valid before joining.
• Arrange crew flights, transport, accommodation, visas, permits, and other travel requirements.
• Liaise with agents on crew change schedules and required formalities.
• Arrange additional training for crew when required.
• Monitor crew expenses and claims.
• Maintain and update crew personnel files and records.
• Ensure all crew documents and certificates are kept up to date and properly uploaded into the system.
• Ensure all crewing activities follow company policies and procedures.
• Assist the Manager with crewing and operational administrative work.
• Perform other duties as assigned by the Manager.

Requirements

• Minimum Diploma or Bachelor's Degree in Maritime Management, Business/Management, Human Resources, or related field.
• Minimum 2-3 years of experience in crewing management or maritime operations. Fresh graduates are encouraged to apply
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications and general computer systems.
• Responsible, dependable, and able to work independently with minimal supervision.
• A good team player with the ability to work effectively with colleagues and external parties.
• Strong attention to detail and accuracy in handling documentation and records.
• Committed, proactive, and able to manage multiple tasks and meet deadlines.
• Knowledge of PLKS application and related processes will be an added advantage.
• Willing to travel when required.