Marine Operation Executive

Job Summary

The Marine Operations Executive is responsible for coordinating and managing the daily operational activities of ongoing and confirmed projects, ensuring timely project execution, effective manpower mobilisation, procurement of materials, transportation arrangements, and proper cost tracking. The position reports directly to the Commercial Person-in-Charge(PIC) and works closely with project teams, local vendors, local agents, and other relevant stakeholders to ensure smooth and efficient project operations.

Roles and Responsibilities

1. Project Operations Coordination

Coordinate and manage daily operational activities for ongoing and confirmed projects. Liaise with the Commercial PIC to provide regular updates on project progress, operational requirements, and outstanding matters. Follow up on project schedules, deadlines, and operational deliverables to ensure timely execution. Coordinate with internal departments and external parties to resolve operational issues and minimise project delays.

2. Manpower Mobilisation and Demobilisation

Coordinate and follow up on manpower requirements for project execution. Arrange and monitor manpower mobilisation and demobilisation according to project schedules. Liaise with local agents to arrange crew transfers, ferry services, cargo launches, and other necessary marine transportation. Ensure all required supporting documents for MPA, PSA, Riding Crew, and other relevant authorities or facilities are prepared and submitted on time.

3. Daily Timesheet Management

Collect, verify, update, and maintain daily manpower timesheets for ongoing projects. Monitor manpower attendance, working hours, overtime, and deployment records, where applicable. Follow up with the relevant PICs to ensure timesheets are submitted accurately and on time. Maintain proper timesheet records for project cost tracking and commercial verification.

4. Material Procurement and Vendor Coordination

Liaise with local vendors and suppliers to source and procure materials, equipment, and consumables required for project execution. Obtain quotations and coordinate purchase requirements in accordance with project specifications and company procedures. Follow up on material availability, delivery schedules, and outstanding procurement requests. Arrange necessary transportation and delivery of materials to the designated project site, vessel, or work location.

5. Purchase Order, Invoice and Cost Control

Follow up on vendor purchase orders (POs),delivery orders, invoices, and supporting documents. Coordinate with vendors, the procurement team, and the finance department to resolve outstanding documentation and payment matters. Update and maintain project cost records in the respective project files. Track manpower, material, transportation, and other operational expenses against project requirements and budgets. Ensure all cost records and supporting documents are accurate, complete, and up to date for commercial review.

6. Marine Logistics and Local Agent Coordination

Coordinate with local agents to arrange manpower transfers, mobilisation and demobilisation, ferry services, cargo launches, and other marine logistics. Follow up on transportation schedules, access requirements, permits, and supporting documentation. Ensure arrangements are aligned with project timelines and applicable MPA, PSA, and site requirements. Maintain effective communication with agents and service providers to ensure smooth project execution.

7. QA/QC Documentation

Prepare, compile, review, and submit Quality Assurance and Quality Control (QA/QC) documents required for project execution. Coordinate with the project team and relevant personnel to obtain inspection records, checklists, certificates, reports, and other quality-related documents, as applicable. Ensure QA/QC documentation is complete, properly maintained, and submitted within the required deadlines. Follow up on outstanding documents, revisions, and client comments until closure.

8. Reporting and Documentation

Control Provide regular operational updates and report project-related matters to the Commercial PIC. Maintain organised project files containing timesheets, procurement records, vendor POs, invoices, transportation costs, and QA/QC documentation. Highlight operational delays, cost variations, manpower shortages, procurement issues, and other matters requiring management attention. Ensure project records are accurate, traceable, and readily available for commercial review, reporting, and audit purposes.

Key Objective

To ensure that all ongoing and confirmed projects are supported by effective operational coordination, timely manpower mobilisation, reliable material procurement, efficient marine logistics, accurate cost tracking, and complete QA/QC documentation, enabling projects to be executed safely, efficiently, and within the agreed schedule and budget

Requirements

Team player with excellent communicate skills

Proficient in Microsoft Office (Words /Excel /Powerpoint)

5.5 days per week

Tuas Area

HSM MARINE ENGINEERING PTE. LTD.