Marine Scheduler

Onsite, however, WFH on Friday. Growing team. Global company focused in chemicals. Paid benefits for family! Only qualified candidates will be contacted and salary is based on experience.

POSITION SUMMARY: Reports to the VP Supply Chain – Americas (the “Supervisor”) and is responsible to facilitate product scheduling for vessel, pipeline, barge, paper and exchange movements, in the Operations Department. The Marine Scheduler will also maintain current customer relationships and provide quality customer service through day to day contact and problem resolution: while complying with company directives, local, state and international transportation laws by performing the following duties:

RESPONSIBILITIES:

1. Manage vessel scheduling requirements for all bulk product deliveries (foreign and domestic) to maintain sufficient product levels in inventories to supply customer contractual volumes/deliveries. These vessel deliveries are to be scheduled in the most cost efficient and logistically effective method, to minimize demurrage and without jeopardizing inventories.

2. Responsible for managing all terminal inventories and timely and accurately updates inventory information and projections; including daily entries, reconciliations, and input of vessel ETAs, surveyor documentation. Responsible for verifying accuracy of supplier invoice information. Marine Coordinator will promptly notify the Operations Manager of any concerns, problems, or questions regarding same.

3. Marine Scheduler will be responsible for managing surveyor / terminal attendance and minimize any demurrage exposure. Approve and timely calculates and negotiates demurrage or other costs owed by third parties within contractual or other limitations periods and updates accounting regarding resolution.

4. Administer all vessel documentation for shipments originating in Trinidad, NGL or other named locations. Verifying that nominations are in accordance with the vessel schedule. Issuing PO’.; Verifying that all vessel documentation is correct and accurately entered into systems and documents. Timely distribution of vessel documentation to all pertinent parties in order to facilitate timely discharge of cargo and comply with applicable import and export regulations and verifying, reviewing and accurately filing / distributing applicable import/export documentation as necessary.

5. Ensure that forecasted sales are accurately entered in inventory projections on a weekly basis.

6. Communicate, update and confirm status of all bulk related orders to parties involved, including but not limited to, terminals, customers and inspection companies.

7. Maintains and timely updates customer “ship to” information in systems, when and as needed.

8. Responsible for timely/accurate end-of-month and other necessary reporting, including investigating and reporting variances, voiding unused release numbers.

9. Approves marine-related invoices and resolves issues concerning same (generally on a weekly basis, or more frequently as needed).

10. Assist accounting/marketing with collections of accounts receivables.

11. Tracks, inputs, and monitors all incidents, non-conformance and corrective actions through closing.

12. Assists and serves as back-up to other Operations Department employees and capably represents the Company at industry events and customer functions, when and as needed.

13. Works with Operations Manager on various ad hoc projects and performs all other duties as assigned by the Operations Manager.

QUALIFICATIONS:

1. Bachelor’s Degree in relevant field( i.e ., Supply Chain, Business Administration, Communications or Procurement) is preferred; however, in its discretion, may elect to substitute this Degree requirement for substantial equivalent work experience.
2. At least two (2) years of relevant ( e.g. , customer service or logistics) work experience.
3. Demonstrated proficiency in Microsoft Office (including Microsoft Excel skills), Outlook, and internet research.
4. Previous experience with ERP software is beneficial.

KNOWLEDGE, SKILLS, ABILITIES:

1. Ability to work in a fast-paced environment and meet deadlines, work both independently and collaboratively, and multi-task.
2. Punctual, highly self-motivated, and able to productively work under minimal supervision with an exceptional attention to detail.
3. Superior interpersonal skills with the ability to effectively communicate with and respond to questions from all levels of the organization and to build rapport with customers, vendors, suppliers, and service-providers.
4. Personable, persuasive, encouraging, and diplomatic.
5. Strong problem-solving, organizational, and analytical skills, with the ability to research complex issues and pragmatically address the Company’s customers’ questions, concerns, and needs.
6. Ability to strictly preserve the confidentiality of sensitive and proprietary information.
7. Superior trouble-shooting skills, with a drive for results.

SUPERVISORY RESPONSIBILITY:

None.

WORKING CONDITIONS:

1. Will work in an office environment.
2. Must be willing to work his/her regular schedule as well as additional hours during the week and/or weekend, if required.
3. Must have on-call availability 24 hours a day, 7 days a week to proactively respond to customer, employee, supplier, and other operational needs.

PHYSICAL REQUIREMENTS:

1. Stamina and strength required to sit and type at a desk for extended periods of time; walking, bending, and standing are occasionally required (the length of time may vary from day to day and task to task).
2. Must comply with all safety and PPE requirements.
3. Able to occasionally lift, carry, and/or move up to 25 pounds and able to occasionally push or pull items (such as files, boxes, or dollies) up to 25 pounds.
4. Able to use close vision, distance vision, color vision, peripheral vision, depth perception, and adjustment of focus.
5. Required to regularly talk, hear, and listen in the process of communicating with SCC management, personnel, and other third parties.
6. Able to work continuously with fingers, wrists ,and hands to type, pick, and pinch.
7. Must have dexterity of hands and fingers and manual dexterity to operate standard office equipment, such as computers, printers, fax machines, photocopiers, etc.
8. Must be physically capable of performing all work responsibilities in the environment described above.