Marketing Admin

MARKETING ADMIN

Job Type: Full-time, Onsite
Work Location: Manila
Department: Marketing & Administration
Project Focus: TESDA Project Collaboration

We are looking for a highly organized and proactive Marketing & Administration professional to support our TESDA project collaborations. This role will be responsible for coordinating with TESDA, external partners, and students while providing marketing, project coordination, documentation, and administrative support to ensure the smooth implementation of TESDA-related programs and initiatives.

KEY RESPONSIBILITIES:

1. TESDA Project Coordination & Collaboration

• Coordinate with TESDA and other relevant external organizations regarding project requirements, programs, accreditation, documentation, and compliance matters.
• Serve as a primary coordination point for TESDA-related concerns, inquiries, updates, and follow-ups.
• Assist in managing and monitoring TESDA project timelines, deliverables, requirements, and activities.
• Coordinate with internal departments and external stakeholders to ensure smooth implementation of TESDA-related projects and initiatives.
• Monitor project progress and follow up on pending requirements, submissions, approvals, and other action items.
• Maintain professional working relationships with TESDA representatives, partner organizations, and other stakeholders.
• Assist in preparing and organizing documents required for TESDA project collaboration, accreditation, and compliance.

2. Partner Coordination & Relationship Management

• Coordinate with external partners regarding marketing activities, programs, projects, requirements, and other collaborative initiatives.
• Serve as a point of contact for partner-related concerns, inquiries, requests, and follow-ups.
• Maintain positive and professional relationships with partners and external stakeholders.
• Assist in coordinating meetings, presentations, orientations, and other partner activities.
• Monitor partner commitments, requirements, and deliverables to ensure timely completion.

3. Partner Presentations & Marketing Support

• Prepare and present marketing-related information, project proposals, updates, and reports to partners and stakeholders.
• Assist in developing presentation decks, project briefs, marketing materials, and other business documents.
• Communicate marketing programs, initiatives, project objectives, requirements, and timelines clearly to partners.
• Support the planning and implementation of marketing activities, campaigns, events, and partnership initiatives.
• Assist in coordinating promotional and communication materials related to TESDA projects and partner programs.

4. Student & Program Coordination

• Coordinate with students regarding TESDA-related programs, activities, schedules, requirements, orientations, and other project-related matters.
• Provide students with clear, accurate, and timely information and instructions.
• Assist in addressing student inquiries, concerns, and requests related to programs and project requirements.
• Coordinate with internal teams and external partners to facilitate student-related activities and requirements.
• Monitor student submissions, attendance, participation, and other necessary project records when applicable.
• Maintain accurate and organized records and documentation related to student coordination.

5. TESDA Documentation & Compliance

• Facilitate and monitor the preparation and submission of TESDA requirements, applications, reports, forms, and supporting documents.
• Ensure that required documents are complete, accurate, properly organized, and submitted within prescribed deadlines.
• Track TESDA compliance requirements, submission schedules, renewals, and other project-related deadlines.
• Coordinate with concerned departments to obtain necessary documents and information for TESDA submissions.
• Maintain organized physical and digital records of TESDA documents, communications, approvals, and project files.
• Assist in responding to TESDA requests, clarifications, and compliance-related concerns.

6. Marketing Administration & Project Support

Provide administrative support for marketing projects, TESDA collaborations, partnerships, and other team initiatives.

• Prepare reports, presentations, meeting materials, project trackers, correspondence, and other administrative documents.
• Maintain organized files, databases, trackers, calendars, and records related to marketing and TESDA projects.
• Assist in scheduling meetings, coordinating activities, preparing agendas, and documenting action items.
• Monitor project-related tasks, deadlines, and deliverables and provide timely follow-ups to concerned stakeholders.
• Assist in coordinating events, orientations, training activities, presentations, and other project activities.
• Perform other marketing, administrative, and project coordination tasks as assigned.

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Business Administration, Communications, Education, or a related field.
• Previous experience in marketing, administration, project coordination, partnership management, or a related role is preferred.
• Experience working with TESDA, educational institutions, training programs, government agencies, or similar organizations is an advantage.
• Knowledge or experience in TESDA requirements, accreditation, compliance, documentation, or project coordination is an advantage.
• Excellent written and verbal communication skills, with the ability to coordinate effectively with partners, students, TESDA representatives, and external organizations.
• Strong presentation, interpersonal, coordination, and stakeholder management skills.
• Highly organized and detail-oriented, with the ability to manage multiple projects, requirements, documents, and deadlines.
• Proficient in Microsoft Office and/or Google Workspace applications.
• Able to prepare professional presentations, reports, trackers, correspondence, and administrative documents.
• Strong follow-up and coordination skills, with the ability to monitor pending requirements and ensure timely completion.
• Proactive, resourceful, and capable of working independently and as part of a team.
• Willing to handle both marketing and administrative responsibilities in a fast-paced environment.
• Willing to work onsite in Manila.

COMPENSATION AND BENEFITS:

• Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• 13th Month Pay
• HMO coverage upon regularization
• Growth and career development opportunities
• Exposure to marketing, project management, partnership development, and TESDA-related programs
• Opportunity to work directly with external partners and government-related project stakeholders
• Dynamic and collaborative work environment