Marketing Admin

Job Summary

We are looking for a proactive and well-organized Marketing Administrator to handle supplier sourcing, vendor coordination, branding-related activities, and marketing project execution. The ideal candidate should possess strong communication, negotiation, coordination, and reporting skills, with the ability to manage multiple vendors, coordinate with management, and ensure timely delivery of marketing materials and branding projects.

Key Responsibilities

1. Supplier Sourcing & Vendor Management

• Identify, research, and source new suppliers and vendors for branding, printing, signage, promotional materials, and other marketing requirements.
• Obtain quotations, compare prices, negotiate with suppliers, and recommend cost-effective solutions.
• Develop and maintain strong relationships with existing and new suppliers.
• Evaluate vendors based on quality, pricing, reliability, and delivery timelines.

2. Marketing & Branding Coordination

• Coordinate with suppliers for branding materials, promotional items, printing, signage, and other marketing-related requirements.
• Follow up with vendors to ensure timely production, quality standards, and delivery of materials.
• Coordinate with internal departments and management to understand marketing requirements and execute assigned tasks.
• Ensure branding materials meet company specifications and quality expectations.

3. Project Coordination & Execution

• Monitor ongoing branding and marketing projects from initial inquiry to final delivery.
• Coordinate with management, suppliers, and relevant departments to ensure smooth project execution.
• Track project timelines, address delays, and ensure timely completion of assigned activities.
• Conduct supplier visits, market research, and site inspections whenever required.

4. Reporting & Administration

• Prepare and maintain supplier databases, quotation comparisons, purchase records, and project tracking reports.
• Submit regular progress reports to management on pending tasks, supplier updates, project status, and delivery schedules.
• Maintain accurate documentation of vendor communications, quotations, approvals, and completed projects.
• Provide administrative support to the marketing department for day-to-day operations.

Qualifications & Requirements

• Bachelor's degree in Marketing, Business Administration, or a related field.
• 1–3 years of experience in marketing administration, vendor management, procurement coordination, or a similar role.
• Experience sourcing suppliers for branding, printing, signage, and promotional materials is preferred.
• Strong communication, negotiation, and vendor coordination skills.
• Good knowledge of MS Excel, Word, PowerPoint, and reporting tools.
• Ability to prepare quotation comparisons, progress reports, and management updates.
• Strong organizational, multitasking, and problem-solving abilities.
• Willingness to travel for supplier meetings, market visits, and project coordination.
• Valid UAE driving license is an advantage.
• Ability to work independently, follow up proactively, and meet tight deadlines.
• Candidates available to join immediately will be given preference.

Preferred Candidate Profile

• Proactive, resourceful, and capable of identifying new suppliers independently.
• Strong follow-up skills with a focus on timely delivery and task completion.
• Confident in coordinating directly with suppliers and senior management.
• Detail-oriented, commercially aware, and capable of managing multiple assignments simultaneously.

Pay: AED2,500.00 per month

Application Question(s):

• Are you okey with the salary of AED 2500
• Have any previous experience in Branding, Vendor Management ?

Willingness to travel:

• 75% (Required)

Work Location: In person