Marketing Admin Coordinator

Location: Three Two Square, Petaling Jaya (PJ)
Work Arrangement: Fully Onsite — Office-Based

About the role:

We’re looking for a highly organised, detail-oriented, and proactive Marketing Coordinator to join our team.

In this role, you’ll play an important part in keeping our marketing activities running smoothly — from coordinating events and suppliers to managing documentation, purchase orders, expenses, reports, and day-to-day administrative matters.

You’ll work closely with our Marketing, Sales, Accounts teams, and external suppliers, giving you the opportunity to gain broad exposure to the operational side of marketing in a fast-paced environment.

What You’ll Be Doing:

• Prepare meeting minutes and follow up on relevant action items to ensure timely completion
• Check and compile monthly staff claims and ensure supporting documents are complete
• Assist with hotel bookings, travel arrangements, and other administrative requirements
• Maintain proper filing and documentation of marketing-related records
• Provide day-to-day administrative and coordination support to the Marketing team
• Assist in preparing marketing reports, presentations, and other materials as required
• Ensure data, reports, and documentation are accurate, complete, and properly maintained
• Issue Purchase Orders (POs) once promotions or quotations have been confirmed by the Marketing team
• Monitor A&P expenses and help ensure spending remains within the approved budget
• Coordinate with event venues, suppliers, and service providers to ensure smooth and timely arrangements
• Follow up with suppliers to ensure required materials, deliverables, and services are completed and delivered according to schedule
• Support other marketing coordination and administrative tasks as needed

What We’re Looking For:

• Diploma or degree in any discipline
• Basic understanding of office administration and documentation
• Good coordination and communication skill
• Good organisation skills with attention to detail
• Able to work independently as well as collaborate effectively with team members
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint
• Prior experience in marketing administration, coordination, reporting, or the pharmaceutical/healthcare industry will be an added advantage

Why Join Us?

This is a great opportunity for someone who enjoys organising, coordinating, and keeping things moving behind the scenes.

You’ll gain hands-on exposure to:

• Marketing campaigns and promotions
• Events and supplier coordination
• Budget and A&P expense monitoring
• Purchase orders and administrative processes
• Reporting and documentation
• Cross-functional collaboration with Marketing, Sales, and Accounts

If you’re someone who is structured, hands-on, detail-conscious, and enjoys being the person who makes sure everything gets done on time, we’d love to hear from you!