Marketing Admin / Coordinator

Job Scope

1. Marketing Administration & Documentation

   • Maintain marketing files, quotations, invoices, proposals, contracts and campaign records.
   • Prepare purchase requests, payment documents and other internal paperwork related to marketing activities.
   • Maintain updated records of marketing expenses and assist in monitoring marketing budgets.
   • Prepare activity summaries and supporting documents when required.

2. Campaign & Project Coordination

   • Assist in coordinating marketing campaigns, product launches and other marketing projects.
   • Follow up with internal departments, agencies, suppliers, KOLs/influencers and other external parties on agreed deliverables and deadlines.
   • Maintain campaign/project timelines and provide regular status updates.
   • Ensure required artwork, samples, products and marketing materials are ready before campaign execution.

3. Events, Roadshows & Exhibitions

   • Assist in coordinating exhibitions, roadshows, sampling activities, trade events and company functions.
   • Coordinate booth requirements, product samples, POSM, merchandise, logistics and manpower arrangements.
   • Prepare event checklists and ensure required items are ready before deployment.
   • Assist on-site during events when required.

4. Marketing Materials & Inventory

   • Maintain records of POSM, brochures, banners, buntings, merchandise, samples and other marketing materials.
   • Monitor stock levels and arrange replenishment when required.
   • Check quantities, specifications and delivery of marketing materials.

5. Supplier / Agency / KOL Coordination

   • Request and compile quotations from suppliers and marketing partners.
   • Coordinate appointments, samples, proposals and follow-ups.
   • Maintain an organised database of suppliers, agencies, media partners, KOLs and other marketing contacts.
   • Track agreed deliverables and collect campaign reports or supporting evidence after completion.

6. Product & Sales Support

   • Maintain updated product catalogues, product information, photos and marketing materials.
   • Assist in preparing materials required by Sales, distributors, retailers and potential business partners.
   • Coordinate product samples for customers, KOLs, agencies and events.
   • Support marketing activities related to new product launches and retail expansion.

7. General Department Support

   • Maintain the Head of Marketing's marketing follow-up/task list where required.
   • Follow up on outstanding actions with relevant parties and provide status updates.
   • Perform other marketing-related administrative and coordination duties assigned by the Head of Marketing.