Marketing Admin Staff

Job Purpose:

Provide administrative support to the Brand Marketing and Below-the-Line (BTL) Marketing teams to facilitate the administrative processes required for marketing operations.

Responsibilities:

Marketing Admin:

1. Assist in filing and maintaining program approval documents for each brand.
2. Compile and maintain records of budgets for all brands.
3. Prepare monthly budget reports for each brand, including committed budgets and remaining balances.
4. Handle administrative processes for the distribution and delivery of promotional materials, samples, and gifts, including PGMS processes such as creating and revising MAs.
5. Handle administrative processes for creating and updating material master data, including MID creation, changes to weight, descriptions, and dimensions, as well as creating MG2 and PH 1, 2, and 3 based on instructions from the Brand Team.
6. Carry out direct selling administrative procedures for customers.
7. Maintain and organize cooperation agreements and contracts with Brand Ambassadors, agencies, and other vendors.

BTL & Operations Admin:

1. Assist the Marketing Team with claim processes related to BTL operational activities.
2. Assist in documenting and preparing promotional stock reports for each brand.
3. Handle administrative processes and bookings for accommodation and transportation tickets for business trips.
4. Assist with claim processes for digital program gifts and other marketing program rewards.
5. Assist the Brand and BTL Teams in issuing sample SOs and selling SOs based on brand requirements, including listing, e-commerce, and sponsorship program needs.
6. Assist the Marketing Team with room bookings, catering arrangements for meetings, and gift orders for Brand Ambassadors.
7. Perform other tasks related to company operations and business needs as assigned by management.

Requirements:

• Min. Bachelor's Degree (S1) majoring in Business Administration, Management, Economics, or Accounting with minimum GPA of 3.00/4.00
• Fresh Graduates are welcome to apply
• Proficient in Microsoft Office, with strong skills in Microsoft Excel.
• Able to communicate well, actively and proactively in two directions with superiors and other related divisions.
• Working Days/Hours: Monday - Friday (08.00AM - 05.00PM)
• Willing to take part in the Recruitment and Work Placement process in Cakung, East Jakarta
• Only shortlisted candidates will be notified