Marketing & Administration Assistant

We’re seeking a part-time Marketing & Administration Assistant to support our heavy machinery sales and hire operations. This role blends day-to-day administration with marketing support—including social media, website updates, marketing content, and lead/product follow-up.

A key focus of the role is using AI tools to improve how work is done—helping us move faster and more accurately while maintaining high standards.

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Key Responsibilities

1. Administration (General + Heavy Machinery Fleet Support)

• Assist with general administration tasks as required
• Support heavy machinery hire operations with admin coordination
• Help organise and track vehicle/fleet servicing (e.g., booking support, follow-ups, maintaining service records)
• Assist with accounts administration in Xero (data entry, file updates, basic reconciliation tasks as required)
• Support account application processes and document preparation as directed

2. Sales Leads & Product Leads Support

• Help manage sales leads and product leads in an organised system (spreadsheets/CRM as provided)
• Support lead follow-up tasks (email/message drafts, scheduling follow-ups, updating statuses)
• Ensure lead and product information is accurate and up to date

3. Social Media, Website & Marketing Content

• Create and schedule social media content (captions, post copy, basic scheduling)
• Update website content using Wix
• Produce marketing material using Canva
• Support marketing content planning (campaign posts, promotions, product highlights)
• Use Mailchimp for email marketing support (audiences, templates, scheduling)

4. AI Tools & Workflow Improvement (Core Focus)

• Use AI tools to improve efficiency and accuracy in daily tasks, such as:

  • o   Drafting marketing content and follow-up messages
  • o   Faster content repurposing (e.g., website → social posts)
  • o   Creating admin templates and checklists
  • o   Assisting with data cleanup and consistency checks

• Identify opportunities to streamline processes and reduce repetitive admin work

• Maintain quality and accuracy when using AI-generated content (proofing required)

Requirements / Skills

• Administration experience (essential)
• Interest or experience in marketing/social media (preferred)
• Strong attention to detail and accuracy
• Organised, reliable, and comfortable managing multiple priorities
• Good written communication skills (professional tone for marketing + sales follow-ups)
• Ability to work part-time and meet deadlines consistently