Marketing & Administrative Coordinator

About Us
Exo Limited, LLC is a civil engineering firm specializing in land development, including site design, stormwater, utilities, and permitting for residential, commercial, and mixed-use projects across Central Florida.

Job Summary
Exo Limited, LLC is seeking an organized, detail-oriented Marketing & Administrative Coordinator to support our marketing, recruiting, and day-to-day office operations. This position is responsible for executing our social media, email communications, website updates, and branded marketing materials, while also coordinating hiring, tracking project submittals and deadlines, and providing administrative support to our engineering team.

The ideal candidate has strong writing and proofreading skills, sound visual judgment, and experience using Canva or a similar design tool (such as Adobe Express, Photoshop, or InDesign) to create clean, professional materials. During the interview process, you may be asked to provide a writing sample and a visual sample.

Key Responsibilities

Marketing & Communications

• Coordinate the firm’s social media content, including drafting posts, creating graphics, and maintaining the content calendar
• Proofread, format, and distribute newsletters, project announcements, invitations, and other email communications
• Maintain website content, including project portfolio, news, events, staff bios, and service information
• Design print and digital materials, including sponsorship ads, event invitations, project sheets, and social media graphics
• Format and brand proposals, qualifications packages (SOQs/RFQs), presentations, and other client-facing documents
• Coordinate staff headshots, project photography, award submissions, and promotional products
• Edit and publish basic video content, such as project highlights and team spotlights

Recruiting & HR Support

• Write and post job openings on Indeed, LinkedIn, and university career boards
• Screen resumes, schedule interviews, and communicate with candidates
• Coordinate onboarding for new hires, including paperwork, equipment, and first-week setup
• Build relationships with local colleges for intern and entry-level recruiting
• Promote the firm as a great place to work through social media and career fairs

Project & Schedule Support

• Track permit and plan submittals, agency comments, approvals, and expiration dates
• Maintain project deadline calendars and keep engineers informed of upcoming due dates
• Assemble and deliver submittal packages, including printing, signing, and sealing logistics
• Organize project files, plan sets, and correspondence

Office Administration

• Answer phones, greet visitors, and route inquiries
• Manage calendars and schedule meetings for principals and project managers
• Support firm events, database maintenance, reporting, and other projects as needed
• Process invoices, reimbursements, and marketing- and event-related expenses
• Order supplies and coordinate with vendors

Qualifications

• Bachelor’s degree in marketing, communications, public relations, graphic design, business, or a related field, or an equivalent combination of education and experience
• Relevant experience gained through employment, internships, freelance work, campus involvement, or related projects
• Proficiency in Canva or a comparable design platform
• Strong writing, editing, and proofreading skills, with close attention to accuracy and consistency
• Familiarity with professional social media, email marketing, and website content management
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
• Strong organizational skills and the ability to manage multiple assignments and deadlines
• Professional judgment and discretion when handling candidate, employee, and client information
• Experience at an engineering, architecture, construction, or real estate firm is a plus but not required

Benefits
Medical, dental, and vision insurance · Paid time off · 401(k)

To Apply
Please submit your resume and a brief cover letter. Candidates may be asked to provide a writing sample and a visual sample during the interview process.

Exo Limited, LLC is an equal opportunity employer.

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• Do you have experience creating social media graphics or marketing materials in Canva or a similar design tool?
• Have you helped coordinate hiring for an organization, such as posting jobs, screening applicants, or scheduling interviews?

Experience:

• applicable: 2 years (Preferred)

Work Location: In person