Marketing Assistant and Operations Co-ordinator

About us

We are the world's largest IT distributor, with a focus on not just distributing technology, we're shaping the future for our partners and their customers.

About the role

As a Marketing Funding and Operations Co-ordinator, you will be responsible for the day-to-day running of vendor-funded marketing: all the administration work behind the process from claiming through to the reconciliation of the claims. The position works with relevant stakeholders to claim and lodge within provided deadlines, making sure suppliers are properly set up and paid promptly, and keeping a clear line of traceability for all vendor-funded activity, from campaign sign-off all the way through to financial close.

This position offers a development pathway into a junior channel marketing role.

Key responsibilities

• Support the end-to-end claiming across a number of vendor funding programs, each with its own portal, submission format, evidence standard and deadline.
• Maintain a program-by-program process library documenting each vendor's claim requirements, portal access, submission windows and approval chain.
• Own the end-to-end supplier onboarding process through procurement, from vendor creation request to payment-ready status.
• Reconcile MDF clearing in SAP against the Power BI marketing tracker and investigate campaign ID discrepancies.
• Maintain the master funding and claims database as the operating source of truth.
• Collect and quality-check proof of execution against each vendor's specific evidence standard.

About you

• High School Certificate or equivalent.
• Tertiary qualifications or equivalent experience.
• Between 2 to 5 years' experience in a coordinator, administrator, or similar role.
• Experience supporting sales and marketing teams in a technology, distribution, or B2B environment.
• Strong administration and organisational skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy, particularly when processing vendor claims.
• Stakeholder management and relationship-building skills.
• Intermediate to advanced Microsoft Office skills, especially Excel and PowerPoint.

Benefits

• Competitive remuneration package.
• Great team culture.
• Strong reward and recognition programs.
• Hybrid working environment (at least 3 days in the office each week).
• Flexible work hours.
• Great learning opportunities to grow professionally and personally through dedicated learning platforms, education assistance program, and focused individual development plans.
• On-site parking and close to the Metro.
• Employee Assistance Program that is above industry standards.
• Paid parental leave scheme including options to ramp up your hours back to your role.

If you are seeking a new role or opportunity to further grow your marketing and administration skills within an organisation that truly values and embraces individuals from diverse backgrounds, we look forward to receiving your application.