Marketing Assistant

About the role

The Marketing Assistant provides day-to-day operational and administrative support to the Global Marketing team, working across both business areas – Hydrocyn Aqua and Vigilenz Sutures. This entry-level role is central to keeping global marketing operations running smoothly: coordinating product samples, supporting events and congresses, managing marketing administration, maintaining the distributor portal, and assisting with campaign and content execution.

Key responsibilities

• Coordinate global product sample requests from distributors, sales teams, and KOLs (Key Opinion Leaders) for Wound Management
• Maintain and update the sample inventory tracker, ensuring accurate stock levels and expiry monitoring
• Process sample request forms, obtain necessary approvals, and coordinate dispatch with logistics/warehouse teams
• Ensure samples are shipped in compliance with country-specific import/export and regulatory requirements
• Support planning and coordination of international congresses, trade shows, webinars, and distributor/partner events
• Prepare event materials – banners, brochures, giveaways, booth collateral, etc. – in coordination with the design/agency and internal team
• Process purchase orders (POs), invoices, and vendor payments in line with company procurement policy
• Maintain marketing budget trackers and assist in monthly/quarterly budget reconciliation
• Act as first point of contact for distributor queries relating to the marketing/distributor portal
• Upload and maintain up-to-date marketing collateral, price lists, product claims, and training materials on the portal

About you

• Diploma or Bachelor's Degree in Marketing, Business Administration, Communications, or a related field
• 0–2 years of working experience; fresh graduates with relevant internship experience are encouraged to apply
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong organizational skills with the ability to manage multiple tasks and deadlines across two business areas
• High attention to detail, particularly for inventory tracking, compliance documentation, and portal content accuracy
• Good written and verbal communication skills in English
• A proactive, service-oriented mindset when supporting distributors, internal stakeholders, and event vendors
• Comfortable working in a fast-paced, matrixed, international environment across time zones
• Basic understanding of budgeting/PO processes
• Willingness to learn regulatory and compliance considerations relevant to MedTech marketing