MARKETING ASSISTANT

• The Marketing Assistant provides comprehensive administrative, financial, and operational support to the marketing team.
• The role focuses on workflow traffic management, budget and liquidation tracking, documents control, supplier logistics, and collateral inventory monitoring to ensure seamless marketing execution, office administration, and corporate compliance.

QUALIFICATIONS:

• Bachelor's Degree in Bussiness Administration, Marketing, Office Management, or any related field.
• 1-3 years of experience in marketing operations, administrative support, traffic control, procurement assistance, or budget administration.
• High proficiency in Microsoft Office (especially Excel/Spreadsheets for budget, inventory,and task tracking)
• Highly adaptable and willing to take on diverse marketing and administrative tasks as assigned.
• Exceptional organizational skills, acute attention to detail, and process-oriented mindset.
• Strong written and verbal communication skills for cross-departmental coordination.
• Proven ability to multitask, manage tight deadlines, and work independently in a fast-paced environment.

KEY RESPONSIBILITIES:

• Traffic Management & Job Order Tracking

• Log, route, and track all marketing job orders (JOs) to ensure project timelines and creative deliverables stay on schedule.

• Facilitate review and sign-off approvals for artwork, campaign briefs, and marketing assets across relevant departments.

• Budget Monitoring & Financial Administration

• Monitor department spend, process purchase orders,and maintain accurate budget reconciliation sheets.

• Prepare and submit timely expense liquidations, cash advances, petty cash reports, adn vendor billing request.

• General Marketing & AD-Hoc Campaign Support

• Execute ground-level operational tasks and campaign requirements are assigned by marketing managers.

-Provide hands-on coordination for field activations, events, competitive monitoring,and proof-of-performance photo collection.

• Collateral Inventory & Logistics Management

• Maintain real-time inventory tracking for all marketing assets, merchandise, and point-of-sale (POS) materials.

• Trigger timely replenishment orders before stockouts occur and manage dispatch logistics for regional distribution.

• Vendor Management & Procurement Support

• Assist in processing new supplier accreditations, canvassing price quotes, and organizing formal bidding sheets.

• Track production timelines, delivery turnarounds,and basic contract documentation for external vendors.

• Administrative & Document Control

• Maintain organized physical and digital archives for contracts, campaign assets, briefs, and official reports.

• Manage administrative logistics including meeting scheduling, minute-taking, room bookings, and team travel arrangements.