Marketing Assistant

Role Overview

The Marketing Assistant will provide administrative, coordination and operational support to the Group Marketing Department, assisting with the delivery of marketing campaigns, events, branded collateral, supplier management and internal staff initiatives across the M-Line Group.

The role requires a highly organised, proactive and detail-oriented individual who can manage multiple tasks, coordinate with internal stakeholders and suppliers, and ensure that marketing projects are executed efficiently and on time.

The successful candidate will support marketing activities across PluxNet, VegaVision, MBV, Anza Lifestyle Lodge, Alldays Country Lodge and other Group companies as required.

Key Responsibilities

1. Marketing Coordination and Project Support

• Assist with coordinating marketing campaigns, projects and initiatives across the Group.
• Maintain marketing calendars, project timelines and task trackers.
• Follow up with internal departments and stakeholders to ensure deadlines are met.
• Coordinate meetings, briefs, approvals and project requirements.
• Assist with preparing presentations, reports and marketing documentation.
• Monitor outstanding tasks and communicate progress to the Group Marketing Manager.
• Ensure marketing projects are completed accurately and within agreed timelines.

2. Marketing Administration and Procurement

• Prepare purchase requisitions (PRs) and assist with purchase orders where applicable.
• Obtain supplier quotations and coordinate procurement requests.
• Liaise with suppliers regarding pricing, production timelines, deliveries and invoices.
• Maintain an organised database of marketing suppliers and service providers.
• Assist with bookings for events, accommodation, transport and other marketing-related requirements.
• Track marketing expenditure, quotations and orders against approved budgets.
• Maintain digital records of invoices, approvals, briefs and project documentation.

3. Branded Collateral and Merchandise

• Coordinate the production and distribution of branded merchandise, corporate gifts, uniforms and promotional items.
• Liaise with the Graphic Designer and suppliers to ensure artwork and production specifications are correct.
• Monitor stock levels of marketing materials and promotional merchandise.
• Maintain an inventory of branded collateral across the Group.
• Coordinate deliveries of marketing materials to offices, lodges, events and other locations.
• Ensure all materials comply with approved brand guidelines.

4. Events, Expos and Marketing Activations

• Assist with planning and coordinating conferences, expos, exhibitions, corporate events and promotional activations.
• Coordinate venue bookings, catering, equipment, branded displays and event logistics.
• Liaise with suppliers, event organisers and internal stakeholders.
• Ensure marketing materials and branded collateral are ready ahead of events.
• Assist with event setup, breakdown and on-site coordination.
• Attend events when required, including occasional travel to Group locations.
• Capture photographs and videos for internal reporting and approved marketing content.
• Assist with post-event reporting and supplier follow-ups.

5. Internal Communications and HR Support

• Support HR with internal staff initiatives, including employee wellness activities, public holiday initiatives, staff engagement campaigns and the annual year-end function.
• Assist with coordinating internal communications, invitations, bookings and branded materials.
• Help organise staff recognition initiatives and internal events.
• Liaise with HR to ensure that staff-related activities are delivered efficiently and consistently across the Group.

6. Stakeholder and Supplier Management

• Maintain professional working relationships with suppliers, internal departments and external stakeholders.
• Follow up on outstanding quotations, deliveries, bookings and approvals.
• Coordinate information and requirements between the Marketing Department and the various Group companies.
• Ensure requests are communicated clearly and handled within agreed timeframes.
• Escalate delays, supplier issues and potential project risks to the Group Marketing Manager.

7. Content and Digital Marketing Support

• Assist with gathering information, photographs and videos for marketing campaigns.
• Coordinate content requests with the Graphic Designer and Web Specialist.
• Upload approved content and marketing materials to relevant platforms when required.
• Assist with newsletters, internal announcements and customer communications.
• Support the preparation and distribution of marketing collateral.
• Conduct basic research into industry developments, competitors, suppliers and marketing opportunities.

8. Reporting and Record-Keeping

• Maintain accurate records of marketing projects, suppliers, orders and expenditure.
• Update project trackers and marketing calendars.
• Compile event summaries, stock reports and supplier status updates.
• Assist with gathering campaign information and performance data.
• Maintain organised digital filing systems for marketing documentation.

Minimum Requirements

• Relevant qualification or certificate in Marketing, Business Administration, Communications or a related field is advantageous.
• 1–2 years’ experience in an administrative, marketing coordination or project support role.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
• Strong attention to detail and administrative accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Professional and confident communication with suppliers and stakeholders.
• A valid driver's licence and willingness to travel when required would be advantageous.

Key Competencies

• Highly organised and methodical.
• Proactive, dependable and solution-oriented.
• Strong follow-up and coordination skills.
• Professional and service-oriented.
• Adaptable and comfortable working across multiple businesses.
• Able to work independently while supporting a wider team.
• Strong interpersonal skills and a collaborative mindset.

Performance Measures

Performance will be assessed against:

• Timely completion of administrative and coordination tasks.
• Accuracy of purchase requisitions, bookings and documentation.
• Effective supplier coordination and adherence to deadlines.
• Availability and accurate tracking of marketing collateral.
• Successful coordination of events and marketing projects.
• Responsiveness to internal stakeholder requests.
• Quality of reporting, record-keeping and project follow-up.

Pay: From R7 000,00 per month

Work Location: In person