Marketing, Business Development & Administration Coordinator

Collen are seeking to recruit a Marketing, Business Development & Administration Coordinato r who will provide administrative support across business development and marketing. The role will support the preparation of prequalification submissions and marketing materials, maintain accurate business records and databases, coordinate meetings and events, and provide high-quality administrative support to key stakeholders.

Key Requirements

• Qualification in Marketing, Communications, Business Administration or a related discipline is desirable.
• Previous experience in a marketing, business development or administrative support role.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills, with the ability to prioritise competing requirements.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Experience using CRM or document-management systems would be advantageous.
• Ability to work independently while collaborating effectively with multiple stakeholders.

Key Responsibilities

Marketing & Business Development

• Prepare prequalification applications for submission and support related business development activities.
• Maintain and update client databases and business development records.
• Maintain personnel CVs, experience and qualification records required for prequalification submissions.
• Maintain prequalification performance data and prepare associated reports.
• Maintain employee CPD records where required.
• Develop and prepare marketing materials, presentations and company information.
• Support the organisation and coordination of company marketing events and related activities.
• International event management support.

Administration & Coordination

• Provide day-to-day administrative support to relevant directors, managers and teams.
• Coordinate meetings, including scheduling, logistics, preparation of documentation and minute-taking where required.
• Prepare reports, presentations, correspondence and other business documentation.
• Maintain organised records, filing systems and document-control processes.
• Manage calendars, appointments and meeting arrangements where required.
• Handle confidential and business-sensitive information with appropriate discretion.
• Support internal and external communications and stakeholder coordination.
• Assist with general office administration and ad hoc activities as required.

Key Competencies

• Professional, proactive and organised approach.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities and deadlines.
• Attention to detail and commitment to accurate record keeping.
• Strong problem-solving skills and initiative.
• Discretion and confidentiality.
• Collaborative and service-focused approach.

Collen is committed to providing an inclusive recruitment and onboarding experience. If you require any reasonable accommodation or support at any stage of the recruitment process or upon joining the company, please let us know and we will work with you to meet your needs.