Marketing Coordinator

We're looking for a highly organised and proactive Marketing Coordinator to join our team and support a growing creative agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to creative projects, and can effectively coordinate people, processes, and priorities. Working closely with the business owner, you'll oversee project workflows, support creative and marketing operations, maintain business systems, and help ensure projects are delivered on time and to a high standard.

If you're detail-oriented, solutions-focused, and passionate about improving systems and processes, we'd love to hear from you.

What You’ll Be Doing

Project & Workflow Management

• Coordinate creative projects from planning through to completion, ensuring deadlines and deliverables are met.
• Manage project timelines, priorities, task tracking, and workflows across multiple projects.
• Coordinate communication and follow-ups with clients, the business owner, internal team members, and external stakeholders.
• Monitor project progress and help keep the creative team on track to deliver quality work on schedule.

Creative & Marketing Support

• Organise creative assets, project documentation, briefs, approvals, and client records.
• Support content scheduling, publishing workflows, and basic website content administration.
• Coordinate activities across creative, marketing, and digital projects to ensure smooth delivery.

Systems & Process Improvement

• Maintain and update project management systems, including Notion or similar platforms.
• Document workflows, standard operating procedures, and project processes.
• Identify opportunities to improve efficiency through better systems, automation, and AI productivity tools.

Business Administration

• Coordinate calendars, meetings, and follow-up action items.
• Maintain organised project and client records.
• Provide administrative support to help ensure day-to-day business operations run efficiently.

What We’re Looking For

Experience

• Previous experience in project management, project coordination, operations, account management, or a similar coordination role.
• Experience supporting creative, marketing, digital, or design teams is highly desirable.
• Experience working with international clients or remote teams is an advantage.

Skills & Competencies

• Strong organisational, planning, and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal English communication skills.
• Strong stakeholder management skills with the confidence to coordinate across clients and internal teams.
• High attention to detail, accountability, and a proactive approach to problem-solving.
• Ability to work independently while managing competing deadlines.
• Comfortable learning new technologies and adapting to changing priorities.
• Takes initiative and enjoys improving systems, workflows, and processes.

Technical Skills

Experience with the following tools is an advantage:

• Project management platforms (e.g. Notion, Monday.com, Asana, Trello, ClickUp)
• Collaboration and productivity tools (e.g. Google Workspace or Microsoft 365, Slack, Calendly)
• Creative software (e.g. Canva, Adobe Creative Suite)
• AI productivity and workflow automation tools (e.g. ChatGPT)

Nice to Have

• Experience implementing process improvements or operational systems.
• Familiarity with creative production workflows, branding, or digital marketing projects.
• Experience supporting international clients or remote teams.

Work Setup:

• Full-time onsite
• Day shift ; 6am to 3pm