Marketing Coordinator

Company Overview

Project World Impact (PWI) is a leading digital marketing agency dedicated to helping nonprofit organizations and mission-driven businesses achieve their goals through strategic online marketing solutions. Our nonprofit software tools help organizations improve fundraising, increase visibility, and simplify operations, while our nonprofit platform connects cause-minded individuals with more than 100,000 nonprofits worldwide.

Learn more about Project World Impact, our mission, and our team: https://pwibrands.com/about-us/

Position Overview

We're looking for a Marketing Project Coordinator to support our Project Management Team in coordinating digital marketing projects, communicating with clients, tracking deadlines, and keeping projects moving forward.

You'll collaborate with Project Managers, designers, developers, and digital marketing specialists to deliver high-quality work for nonprofit organizations and businesses.

This is a full-time, in-office position in St. Charles, Illinois.

Key Responsibilities

• Project Coordination: Manage project schedules, tasks, deadlines, documentation, and progress across multiple client projects.
• Client Communication: Coordinate meetings, document action items, send follow-ups, and track client requests, approvals, and revisions.
• Team Collaboration: Work with Project Managers, designers, developers, SEO specialists, and Google Ads teams to coordinate deliverables and resolve delays.
• Quality Assurance: Review marketing materials, websites, and digital deliverables for accuracy, completeness, and quality.
• Client Onboarding: Gather project information, marketing assets, account access, and documentation for new clients.
• Administrative Support: Update project management software, maintain client records, assist with reporting, and support process improvements.

Qualifications

Required:

• Experience in project coordination, marketing, administrative support, client services, or a related field.
• Excellent organization, communication, and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar).
• Ability to learn new software, follow through on tasks, and solve problems.

Preferred:

• 2+ years of relevant experience.
• Experience in a marketing agency or coordinating digital marketing projects.
• Familiarity with SEO, Google Ads, Google Ad Grants, Google Analytics, WordPress, or website development.
• Experience with project management tools such as ActiveCollab, Asana, Monday.com, ClickUp, or Trello.
• Experience with Salesforce, CRM software, or nonprofit organizations.

Our Values

Centered on Christian Values and Ethics

• Make A Difference
• Deliver Wow
• Extreme Ownership
• Drive Continuous Improvement

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is your expected salary range for this position?
• Are you able to work full-time, in person at our Saint Charles, Illinois office?
• Are you legally authorized to work in the United States?
• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
• Do you have experience working with nonprofit organizations? If yes, please describe your experience, including approximately how many years, the capacity in which you worked with nonprofits (employee, volunteer, consultant, vendor, etc.), and the types of organizations you supported.
• After reviewing our website, what stood out to you about Project World Impact, and why does this position interest you?
• High attention to detail and accuracy. Prove it =) If you are reading this, please share your favorite color.

Work Location: In person