Marketing Coordinator/ EA

Role & responsibilities

The Marketing Coordinator will be responsible for managing calendars, coordinating meetings and logistics, and supporting basic financial administration including bills and budget tracking for the team. The role requires strong organizational skills, attention to detail and a good understanding of financial documentation and processes.

1) Calendar Management

• Maintain and manage executive/department calendars
• Schedule meetings, appointments, and internal reviews
• Coordinate availability across stakeholders
• Ensure efficient time utilization and prevent scheduling conflicts

2) Meetings & Logistics

• Organize internal and external meetings
• Arrange meeting rooms, video conferencing facilities, and required materials
• Prepare and circulate agendas and meeting invites
• Record minutes and track action items
• Coordinate travel bookings and related logistics as required

3) Finance Coordination and Compliance

• Upload, process and track vendor bills and expense statements on SAP
• Coordinate with accounts team for payments and reimbursements
• Maintain records of invoices, approvals and contracts with vendors and ensure compliance
• Assist in monitoring departmental budgets and expenses
• Ensure timely submission of financial documents

4) Documentation & Administration

• Maintain organized filing systems (digital and physical)
• Handle official correspondence and emails
• Ensure confidentiality of sensitive information
• Support preparation of basic reports and MIS when required

Skills & Competencies Required:

• Strong organizational and coordination skills
• Attention to detail
• Financial System and Budget awareness- SAP
• Vendor Agreements and Addendums Management- Compliance
• Proficiency in Microsoft Excel and PowerPoint
• Effective communication skills
• Professionalism and integrity
• High discretion, reliability, and stakeholderhandling maturity

Preferred candidate profile

Required Qualifications & Experience:

• Graduate in Commerce, Business Administration, or related field
• 36 years of relevant experience in a secretarial or administrative role
• Basic understanding of billing, budgeting, and finance processes
• Proficiency in MS Office (especially Excel)

Job Location- Marin Lines , Mumbai