Marketing Coordinator- pharma

Role & responsibilities

Job Title

Senior Trade Marketing Coordinator

Location _ Mumbai

Role Purpose

The role is responsible for financial governance and operational control of the RX trade marketing projects. The Senior Coordinator will own invoicing, provisions, budget tracking, spends control, and MIS reporting, ensuring accuracy, compliance, and timely closures across all trade marketing initiatives.

Key Responsibilities

1. Invoice, PO & Payment Management

Own end-to-end invoice processing for marketing activities (validation, coordination, closure)

Coordinate with Finance, Vendors, and Internal Teams for PO creation, invoice booking, and payment release

Ensure invoice accuracy against approved scope, estimates, and deliverables

2. Budget, Provisions & Spend Control

Track approved budgets vs actual spends at project and brand level

Create and manage monthly provisions in alignment with Finance

Flag overruns, under-utilization, and risks proactively with corrective action plans

3. MIS, Reporting & Dashboards

Prepare weekly and monthly MIS covering spends, commitments, accruals, and closures

Maintain project-wise, vendor-wise, and brand-wise trackers

Share structured updates with Marketing and Finance leadership

4. Financial Governance & Compliance

Ensure adherence to internal finance SOPs, audit requirements, and documentation standards

Maintain records for agreements, estimates, approvals, invoices, and closures

Support internal and external audits with complete and accurate documentation

5. Cross-Functional & Vendor Coordination

Act as the single point of coordination between Marketing, Finance, Procurement, and Vendors

Drive timely closure of financial dependencies without impacting project execution

6. Special projects

Will be part of trade marketing special projects limited to MIS related stuff

Key Performance Indicators (KPIs)

Timely invoice booking and payment closure

Accuracy of provisions and MIS reporting

Budget adherence and spend visibility

Audit readiness and zero compliance gaps

Reduction in finance-related escalations

Skills & Competencies

Functional Skills

Preferred candidate profile

Strong knowledge of invoice processing, provisions, accruals, and budget tracking

Advanced Excel skills (trackers, reconciliation, MIS)

Understanding of PO, vendor payments, and audit processes

Behavioural Competencies

High attention to detail and numerical accuracy

Ownership and follow-through

Ability to manage multiple projects under timelines

Clear and structured communication

[email protected]

www.persolindia.com

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