Marketing Operations & Project Coordinator (Remote - US Client)

Position: Marketing Operations & Project Coordinator

Job Type: Full-time (40 hours/week)

**Location:**Philippines (Remote, MST hours)

Salary: $7/hr - $8/hr

*****IMPORTANT*****

To apply, kindly fill out this form: https://forms.integratedhire.com/t/aAR4EhyYVgus

Note: Applicants that don't apply directly will not be considered

Overview

We are seeking a highly organized and proactive Marketing Operations & Project Coordinator to oversee project flow, support client deliverables, and ensure marketing campaigns and website projects move smoothly from initiation to completion.

This role serves as the central point of coordination between Marketing Partners, clients and the Creative Team, ensuring deadlines are met, communication remains clear, and workflows operate efficiently.

The ideal candidate has strong experience with ClickUp, AI integrations and automations, project coordination, workflow management, and marketing operations. They are detail-oriented, resourceful, comfortable holding team members accountable, and possess the critical-thinking skills necessary to identify issues before they become problems.

This is not a task-management role alone. We are seeking someone who can connect the dots, think proactively, and help drive projects forward.

Key Responsibilities

Project Coordination & Workflow Management

• Manage the transfer of information from Marketing Partners to the Creative Team for website builds and marketing campaigns
• Monitor project timelines, deadlines, workloads, and task completion within ClickUp.
• Track project progress and proactively identify potential bottlenecks.
• Follow up on overdue tasks, missing deliverables, and upcoming deadlines.
• Ensure projects remain on schedule through consistent communication and accountability.
• Monitor internal resources and contractors to ensure successful project completion.
• Manage and execute with project setups, task creation, dashboards, automations, and workflow maintenance.
• Recommend process improvements that create efficiencies and optimize project delivery timelines.
• Monitor workflow automations and identify errors or exceptions requiring human review.
• Serve as the “quality control” checkpoint to ensure projects move smoothly through the production pipeline.

Team & Client Communication

• Serve as the liaison between Marketing Partners and the Creative Team.
• Build strong working relationships with internal team members and contractors.
• Maintain clear communication regarding project status, priorities, and next steps.
• Send deliverables for client review.
• Track incoming client requests and ensure they are properly documented and assigned.
• Schedule client and internal meetings as needed.
• Escalate concerns, roadblocks, or missing information when necessary to keep projects moving forward.
• Hold team members accountable for deliverables while maintaining positive working relationships.

Marketing Operations Support

• Coordinate website launch activities and campaign execution tasks.
• Assist Marketing Partners in reviewing campaign performance and deliverables.
• Schedule and publish social media content.
• Schedule and manage Google Business Profile posts.
• Monitor campaign execution and ensure deliverables are completed accurately and on time.

Administrative & Process Support

• Monitor shared inboxes and project-related communications.
• Track client requests and ensure follow-up actions are completed.
• Maintain project documentation and update SOPs as systems and processes evolve.
• Document new workflows and procedures when new services or processes are introduced.
• Support additional administrative and operational initiatives as needed.
• Adopt and maintain a flexible, agile approach to changing priorities and responsibilities.

Preferred Skills & Qualifications

• 3+ years of experience in project coordination, project management, account management, or marketing operations.
• Experience with Meta Business systems
• Strong ClickUp experience required.
• Experience supporting digital marketing campaigns, website projects, or creative teams preferred.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously.
• Comfortable holding team members accountable and following up on deadlines.
• Self-starter who can work independently with minimal supervision.
• Strong problem-solving and critical-thinking abilities.
• Experience working with remote teams.

Bonus / Nice-to-Have Skills

• Knowledge of workflow automations and process optimization.
• Experience scheduling social media content.
• Familiarity with website development project workflows.
• Previous experience in a digital marketing agency environment.
• Executive Assistant or Operations Coordinator experience.