Marketing Operations Coordinator

REGENT Business School is looking for a highly organised and detail-oriented Marketing

Operations Coordinator to join our Marketing team.

The successful candidate will support the financial and operational activities of the Marketing

Department, with a strong focus on budget administration, supplier management, media

coordination and financial reporting.

Key Responsibilities

• Manage and track the Marketing budget, including committed and actual expenditure.

• Process purchase orders, invoices, supplier payments and petty cash requests.

• Maintain accurate financial records and complete regular reconciliations.

• Prepare weekly and monthly budget and expenditure reports.

• Liaise with Finance, agencies, media partners and suppliers.

• Coordinate traditional and digital media bookings.

• Obtain quotations, booking confirmations and supporting documentation.

• Reconcile supplier invoices and media bookings against approved quotations and

purchase orders.

• Maintain supplier contracts, media agreements and advertising documentation.

• Support campaign expenditure reporting and media performance reporting.

• Provide administrative and operational support for Marketing campaigns and events.

Minimum Requirements

• A relevant qualification in Financial Management, Accounting, Business

Administration, Marketing, Commerce or a related field.

• Approximately 3-5 years' relevant experience in Marketing administration, financial

administration, media administration or a similar role.

• Experience in budget tracking, purchase orders, invoice processing and financial

reconciliations.

• Experience working with suppliers, agencies and/or media partners.

• Strong Microsoft Excel and reporting skills.

• Excellent attention to detail and organisational skills.

• Strong communication, stakeholder management and problem-solving skills.

The Ideal Candidate

You are numerically strong, organised, commercially aware and process-driven, with the

ability to manage multiple suppliers, transactions, campaigns and deadlines in a fast-paced

Marketing environment.