Master Warehouse Executive or Manager

Job Summary

The Master Warehouse role manages daily warehouse activities, ensuring correct stock control, safe storage, and on-time dispatch of medical equipment and devices.

Key Responsibilities

• Manage daily warehouse operations including receiving, storage, picking, packing and dispatch of medical equipment and consumables.
• Ensure proper segregation of products (consumables, spares, demo units, and returned goods).
• Maintain warehouse layout for efficient space utilization and material flow.
• Maintain accurate inventory records in ERP/WMS systems.
• Conduct regular cycle counts and periodic physical stock audits.
• Monitor stock levels, aging inventory, expiry dates and slow-moving items.
• Ensure FIFO/FEFO compliance as applicable.
• Ensure adherence to medical device regulations, quality standards and internal SOPs.
• Maintain batch/serial number traceability for medical devices.
• Ensure proper documentation for inward, outward and returns (GRN, DC, invoices, etc.).
• Support internal and external audits.
• Coordinate with logistics partners for timely and safe dispatch of equipment.
• Ensure proper packing, labeling and handling of sensitive and high-value medical equipments.
• Monitor transit damages, shortages and delivery discrepancies.
• Supervise warehouse staff.
• Assign duties, monitor performance and ensure adherence to safety practices.
• Train team members on SOPs, safety and compliance requirements.
• Ensure calibration and upkeep of warehouse tools and equipment.
• Coordinate with procurement, sales, service, and finance teams.
• Prepare and submit MIS reports on inventory, dispatch, aging and discrepancies.
• Escalate operational issues and suggest process improvements.

Skills

• Knowledge of warehouse operations and inventory management
• Experience in handling medical equipment and consumables
• Ability to maintain accurate records and documentation
• Awareness of medical device regulations and quality standards
• Good coordination and communication skills
• Ability to supervise and manage warehouse staff
• Basic MIS reporting and data analysis skills

Qualifications

• Bachelors degree or Diploma in Logistics, Supply Chain, Warehouse Management or a related field
• 2-6 years of experience in warehouse operations (medical devices / healthcare preferred)
• Basic computer skill