Material Coordinator

Job Overview

We are looking for an organized and detail-oriented Material Coordinator to support material planning, tracking, receiving, storage, and distribution activities for engineering, maintenance, and project requirements. The role will ensure materials, spare parts, tools, and equipment are properly coordinated and available according to planned work schedules.

The successful candidate will work closely with Materials, Procurement, Warehouse, Logistics, Engineering, Maintenance, Operations, and contractors to monitor material status and resolve any shortages, delays, or delivery issues.

Key Responsibilities

• Coordinate material requirements for engineering, maintenance, turnaround, and project activities.
• Monitor and track material requisitions, purchase orders, deliveries, and outstanding items.
• Coordinate with Procurement and suppliers to follow up on material availability and delivery schedules.
• Liaise with Warehouse and Logistics teams for the receiving, storage, handling, and issuance of materials.
• Verify delivered materials against purchase orders, specifications, quantities, and supporting documentation.
• Monitor material stock levels and identify shortages, critical items, and potential delays.
• Ensure materials are properly identified, labelled, stored, and protected from damage or deterioration.
• Coordinate the timely delivery and distribution of materials to work sites according to planned schedules.
• Maintain accurate records of material movements, stock levels, deliveries, issues, and outstanding requirements.
• Prepare material status reports and provide regular updates to relevant stakeholders.
• Support material reconciliation and ensure proper documentation for issued and returned materials.
• Coordinate with QA/QC teams for material inspection, certification, and quality documentation where required.
• Support turnaround, shutdown, and major maintenance activities by ensuring material readiness.
• Ensure material handling and coordination activities comply with HSSE, Company, and project requirements.
• Perform other duties and responsibilities assigned by Management from time to time.

Minimum Qualifications & Requirements

• Diploma in Engineering or equivalent qualification.
• Experience in material coordination, materials management, warehouse, logistics, procurement, or a related field will be an advantage.
• Basic understanding of material planning, inventory control, and logistics processes.
• Ability to read and understand material specifications, purchase orders, and technical documents.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with ERP, warehouse, or material management systems will be an advantage.
• Strong organizational, coordination, and follow-up skills.
• Good communication and interpersonal skills.
• Detail-oriented with good record-keeping abilities.
• Able to manage multiple material requirements and meet deadlines.
• Willing to work at operational and project sites when required.

Skills & Competencies

• Material Coordination
• Material Tracking
• Inventory Control
• Warehouse Coordination
• Procurement Follow-up
• Logistics Coordination
• Stock Monitoring
• Material Documentation
• Supplier & Contractor Coordination
• Microsoft Excel
• HSSE Awareness