Material Coordinator

Title POSITION DESCRIPTION Material Coordinator

Department Field Services

Reports To Director of Construction

Flsa Non-Exempt

Work Schedule M-F 8:00am – 5:00pm

Travel Required Up to 100%

LOCATION: Based on Work Assignment

Management No

Eeo Professionals

Job Family Professionals

A Little About Us ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America, spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of extensive facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About Your Role This is a hands-on, full-time position with day-to-day duties, including receiving and tracking all materials for the assigned project site.

Essential Duties And Major Responsibilities

• Maintains the inventory of delivered items by regularly identifying, labeling, and placing received materials in stock.
• Conducts a visual inspection and hand check on delivered equipment, instruments, specialty items, Pipe, Value, Fittings (PVF) and all other related project materials.
• Identifies and resolves shortages as well as damages.
• Completes daily receiving reports describing what was received and achieved for the day.
• Completes and populates consumed materials to reflect on the consumption tracker.
• Prepares instruments and materials readily available to contractors.
• Acquires and documents all Material Test Reports (MTRs), Certificates of Compliance (COCs) and Installation, Operation, and Maintenance manuals (IOMs).
• Scans and files documentation of all received items to project network and file-sharing sites.
• Contributes to team tasks and keeps communication between production contractor and client.
• Assist with other duties as assigned.

Work Hours Company Hours 8:00 AM to 5:00 PM. Hours vary and are dependent on business needs.

40-Hour Work Week Monday through Friday, hours may vary with the workload.

Evenings/Weekends/OT As needed to satisfy the requirements of the position.

Benefits

• Medical Insurance
• Dental insurance
• Vision Insurance
• 401(k)
• Accrued PTO
• Short-Term and Long-Term Disability
• Basic Life / AD&D
• Voluntary Life / AD&D
• Employee Assistance Program (EAP)
• Aflac

Qualifications Education

• High School Diploma or GED required.
• Trade or Technical School preferred.
• 3 years’ experience or demonstrated equivalency of experience and education required.

Type Of Experience Needed To Be Successful

• Excellent verbal and written communication skills.
• Problem-solving skills to propose mutually beneficial solutions.
• Work requires rich communication, frequent interaction, and reciprocal handoffs.
• Willingness to lead, take charge, offer opinions, and listen to feedback.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.

Supervisory Expectations

• The position does not have any regular responsibility for overseeing or supervising the work of other team members.

Independence of Action

• Results are defined and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; supervisor/manager/leader is available to resolve problems.

Physical Demands and Work Environment: (The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more of working time.)

• The work environment is the typical construction environment. The employee must complete their work satisfactorily in an environment with significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others. Must be able to drive to sites or meetings with clients.
• The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee must regularly lift and move up to 50 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Core Competencies

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Teamwork - Balances team and individual responsibilities; puts team success above own interests; Builds morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
• Reasoning and Problem Solving - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, identify complex problems, and review related information to develop and evaluate options and implement solutions.
• Detail Oriented – Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.