Material Inventory Controller

About the role

The Material Inventory Controller is responsible for providing administrative and documentation support for warehouse operations. The role ensures that production records, material receiving, inventory movements, and dispatch documents are accurately prepared, recorded, organized, and maintained.

What you'll be doing

• Prepare and maintain documentation related to daily warehouse activities.

• Record and monitor materials received from suppliers and other sources.

• Check receiving documents such as delivery receipts, purchase orders, and material quantities.

• Prepare and maintain records for the issuance and dispatch of materials.

• Ensure that all incoming and outgoing materials are properly documented and recorded. Maintain FIFO/FEFO where applicable.

• Ensure all materials are properly stored and tagged. (Wood materials, project name, etc.)

• Assigned in the overall information system of the warehouse operations including but not limited to Inventory, Conversion, Stock Position, Additional items, Issuances and Returns of wood as well as damage ones.

• Encode warehouse transactions (Delivery Receipt’s, Stock Transfer, Pull-out/Returned Form), production records (Production Report), and material movements into the company’s system (ODOO) or spreadsheets to maintain accurate inventory and stock balances

• Strong coordination with Production, Purchasing, Logistics, and Warehouse personnel regarding material requirements and movements.

• Strong communication and coordination with Production, Warehouse, Sales and Engineering regarding schedule of deliveries/pick-up

• Conduct random monthly inventory counts and report shortages, excess, or discrepancies.

• Assist in monitoring inventory records and reconciling physical quantities with documented transactions.

• Prepare daily, weekly, or monthly reports concerning receiving, production usage, and material dispatch. (DENR Report, Raw Material Used)

• Verify completeness and accuracy of warehouse documents before filing or submission.

• Report and Assist in resolving discrepancies involving quantities, documentation, and material movements.

• Conduct year-end inventory counts and report shortages, excess, or discrepancies.

• Maintain good housekeeping and 5S standards (sort, set in order, shine, standardize, and sustain).

• Perform other administrative and warehouse support duties as assigned.

What we're looking for

• Degree in Civil Engineering or any related field (Forester, Accounting, etc)
• 1–3 years of warehouse or inventory experience preferred.
• Good knowledge of material handling and inventory control.
• Basic computer skills, especially Excel or warehouse/inventory systems.
• Good numerical and organizational skills.
• Physically capable of handling warehouse activities.
• Honest, reliable, detail-oriented, and disciplined.
• Good communication and teamwork skills.

About us

Arctic-Forest Products, Inc, established in 2008, is a Finnish owned, Philippine based company specializing in strong, sustainably sourced construction materials from Finland. These premium, slow-grown pinewoods are renowned for their strength, versatility, durability, and aesthetic appeal, making them ideal for both indoor and outdoor applications.

Guided by the vision of becoming the leading provider of quality sustainable wood and composite materials in the Philippines, the company addresses the increasing demand for eco-friendly wood products amidst challenges such as local forest depletion. Arctic-Forest Products, Inc. continues to be a trusted supplier in the timber industry, offering that complement modern construction and architecture needs.

Apply now to become our Material Inventory Controller!