Material Management Coordinator

Job Summary

The Material Management Coordinator supports customer operations by managing inventory, purchasing, order processing, and material delivery. Working closely with customer representatives and internal account teams, this role helps ensure accurate inventory records, timely fulfillment, and responsive customer service.

The ideal candidate has experience in purchasing, inventory management, or manufacturing operations, along with strong organizational, analytical, and communication skills. The ability to manage multiple priorities and maintain accurate records in a fast-paced environment is essential.

Key Responsibilities

• Establish and maintain an organized parts storage and bin system, monitor inventory levels, and identify replenishment needs.
• Track inventory and maintain accurate records of stock levels and material transactions.
• Purchase parts and coordinate material deliveries to customers.
• Work with customers to identify additional parts, projects, and opportunities to support their material needs.
• Process transactions in the MRP system to ship and invoice parts, receive incoming materials, and maintain appropriate inventory levels.
• Perform warehouse activities, inventory management, and cycle counts to support operational accuracy.
• Collaborate with customer representatives and internal account teams to support order processing, quotations, product information, returns (RMAs), and delivery coordination.
• Prepare weekly reports on operational performance, improvement initiatives, and project status.

Qualifications

• Bachelor's degree preferred.
• Demonstrated experience with purchasing and inventory transactions.
• Three to five years of experience in planning, scheduling, or warehouse management within a manufacturing environment.
• Proficiency in Microsoft Office applications, particularly Excel, with the ability to organize data and prepare clear, accurate reports.
• Strong organizational, analytical, and problem-solving skills.
• Effective verbal, written, and listening communication skills.
• Strong interpersonal skills and the ability to work effectively with employees at all levels, from shop floor personnel to management.
• Customer-focused mindset with the ability to prioritize tasks, manage multiple responsibilities, and perform effectively in a fast-paced, metrics-driven environment.
• Self-motivated, adaptable, and comfortable working independently while collaborating with internal and external stakeholders.

Preferred Qualifications

• APICS certification.
• Experience with Global Shop or similar manufacturing ERP/MRP systems.
• Experience in a high-mix, low-volume manufacturing environment.
• Forklift certification.