Materials Coordinator

Key Responsibilities

Inventory and planning

• Monitor stock levels of raw ingredients, packaging, labels and warehouse supplies against production schedules and reorder points.
• Maintain min/max levels and flag shortages, excess and slow-moving or near-expiration items.
• Run cycle counts and support physical inventories; research and resolve variances.
• Enforce FIFO/FEFO rotation, lot tracking and correct bin locations.

Purchasing and receiving

• Create purchase orders and release requests; confirm pricing, quantities and delivery dates with suppliers.
• Schedule inbound deliveries and dock appointments with the warehouse team.
• Expedite late orders and communicate delays to production and management.
• Verify receipts against POs, packing lists and certificates of analysis (COAs); document shortages, damage and rejections.

Records and systems

• Keep item masters, bin locations, lot numbers and transactions accurate in the ERP/WMS.
• Maintain supplier documentation (COAs, specs, allergen statements) needed for audits and recalls.
• Support mock recalls and traceability exercises.
• Prepare reports on inventory accuracy, on-time supplier delivery and material shortages.

Coordination

• Stage materials for production runs and coordinate material moves with warehouse and production leads.
• Manage quality holds, returns to vendor and disposal of rejected or expired materials.
• Follow GMPs, allergen control and safety rules in all warehouse areas.
• Perform other duties as assigned.

Qualifications

Required

• High school diploma or GED.
• 2+ years in inventory control, materials, purchasing or warehouse operations.
• Hands-on experience with an ERP or WMS and strong Excel skills (lookups, pivot tables).
• Strong attention to detail and comfort working with numbers, lot codes and documentation.
• Clear, organized communicator with suppliers and internal teams.

Preferred

• Associate's degree or coursework in supply chain, logistics or business.
• Experience in food or beverage manufacturing or distribution.
• Knowledge of GMPs, lot traceability and food-safety audits (SQF/BRC).
• APICS/ASCM certification (CPIM or CSCP).
• Forklift certification or ability to obtain it.
• Bilingual English/Spanish.

Physical Requirements and Work Environment

• Split time between an office desk and the warehouse floor.
• Stand, walk, bend and reach for extended periods; lift up to 50 lbs occasionally.
• Work around forklifts, dock doors and cooler/freezer areas with seasonal temperature swings.
• Wear required PPE and GMP attire in warehouse and production areas.
• Work occasional overtime to support inventory counts and urgent deliveries.

Keep It REAL Foods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

This description lists the general nature of the work. It is not an exhaustive list of duties, and duties may change as business needs change.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person