Materials Manager

Materials Manager

Job Summary

Strategically manages and maintains the process of strategic procurement of goods & services to improve the EBITDA through continous price & delivarable rationalisation. Ensuring all legal & statutory compliances are met to maximise profitability and achieve desired financial results. Ensuring implementation of policies and processes, RCM - Risk Control Management and complying with commercial and statutory norms

Essential Job Tasks

• Evaluating suppliers on the basis of delivery speed for their products and services, price and quality.
• Interviewing vendors, vendor audits at the distribution centres and plants to examine the products and services.
• Negotiating contracts for the hotel and working out on the agreements with suppliers for product delivery.
• Meeting with vendors and internal customers to discuss unacceptable and defective products and establish corrective action.
• Monitoring the market rates on periodic basis.

Areas of Responsibility

Strategy and Planning

• Ensures timely deliveries, minimize stock outs and reduces inventory carrying cost.
• Ensures apt inventory management & control.
• Ensures that the contract management is done effectively and with efficient tender processes.
• Improves material planning & forecasting.
• Ensures Vendor development, vendor engagement & vendor evaluation.
• Optimizes the process, product & people wherever possible.
• Introduces e-procurement & online auction models in system where ever possible.
• Plans all Operational & Capital Requirements.

Internal Process

• Optimizes existing supply chain by identifying Critical Control Points.
• Co-ordinates with user departments.
• Ensures that all high value operational items are contracted.
• Derives meaningful inferences from several reports generated.
• Optimum utilisation of the duty free licenses.
• Is responsible for removal/ disposal of scrap as per rules & guidelines.
• Responsible for extensive freight comparisons, mode analysis, payment options, demand collation, demand forecasting and delivery patterns for better logistical planning.
• Ensures that budgeted RMC is met & improved.
• Liases with various government agencies, Excise and Sales tax authorities.
• Ensures annual visits to the sites and execute audits.

Statutory & Audit Compliance

• Imports in accordance to the trade agreements with countries (free trade, bilateral trade etc) and Duty free scripts to achieve best possible landed cost.
• Reviews audit findings - Safety/Hygiene and TPAM (Taj Positive Assurance Model) and takes corrective measures to ensure full compliance.
• Prepares the internal audit checklists as per the IHCL Safety Guidelines.
• Adheres to all departmental legal compliances.
• Ensures that the terms of the Operating agreement with Partners are duly complied with in all respects.

People

• Partners with Human Resources to develop departmental workforce plans, hiring schedule, interview and select candidates that demonstrate the TATA and IHCL values along with core functional expertise. Assign buddies to new team members and monitor the progress of departmental induction.
• Sets department and sub-department goals which is in line with the hotel and department strategies. Communicate goals, conduct Q-Chats (quarterly performance reviews), analyse performance and provide relevant input for training programs.
• Identifies the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
• Ensures disciplinary procedures and documentation, adhering to the standards of Tata Code of Conduct and values of IHCL.
• Identifies departmental and individual training needs, develops training calendars, conducts training and recommends suitable training programs to address individual capability gaps. Participate in certification of team members in key skills. Ensures self and direct report managers attend appropriate core training classes.
• Creates a culture of recognition by actively participating in the STARS (Special Thanks and Recognition System) Program.
• Creates a culture of Trust, Awareness and Joy by conducting departmental meetings, reviewing V-Connect feedback, drawing and implementing suitable action plans.

Required Qualifications

• 1 - Diploma / Degree in Material Management
• 2 - Knowledge on Import laws, material handling, market rates, product knowledge, computer skills
• 3 - Interpersonal & Networking Skills, People Management, Analytical Skills, Financial Acumen, Planning & Decision Making, Liaising Skills , Integrity and Ethical Conduct

Work Experience

08 years of experience

Languages Needed in Position

Should be fluent in both English, Hindi and preferably the Regional dialect.

Key Interfaces - External

Suppliers, Prospective Suppliers, Govt. Authorities (Customs/Excise/etc.), Freight Forwarders, CHA

Key Interfaces - Internal

All Departments Heads & No. 2s, MMs across City/Cluster, CMG

Behavioural Competencies

• Process Excellence
• Result Orientation
• Collaborative Engagement
• Change Championship
• Growth Mindset
• Talent Enrichment
• Guest Centricity
• Personal Effectiveness

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