Materials, Warehouse, Inventory Analyst

OVERVIEW OF JOB

The Materials, Warehouse and Inventory Analyst is responsible for monitoring material availability, coordinating warehouse operations, maintaining accurate inventory records, and analysing stock movements to support the organisation’s operational and project requirements. The role involves tracking materials received and issued, monitoring stock levels, conducting inventory reconciliations, coordinating material distribution, and ensuring the proper storage and handling of goods.

The role also supports inventory planning, stock control, warehouse documentation, materials reporting, and the identification of opportunities to improve inventory accuracy, minimise waste, and optimise storage and resource utilisation across the organisation’s projects.

ROLES AND RESPONSIBILITIES

Materials Management and Coordination

• Monitor material requirements and availability to support project and operational activities.
• Coordinate the receipt, inspection, storage, and distribution of materials and equipment.
• Liaise with procurement, suppliers, and project teams to ensure materials are available when required.
• Track material usage and identify shortages, excess stock, and potential wastage.

Warehouse Operations

• Coordinate the proper storage, handling, labelling, and organisation of materials and equipment.
• Ensure that received and dispatched items are accurately documented.
• Monitor warehouse conditions and support compliance with established safety and storage procedures.
• Maintain accurate records of goods received, goods issued, transfers, and returns.

Inventory Control and Reconciliation

• Maintain and update inventory registers, stock cards, and inventory management systems.
• Monitor stock levels and identify items requiring replenishment or further review.
• Conduct periodic stock counts and reconcile physical quantities against recorded balances.
• Investigate inventory discrepancies, damaged goods, losses, and unrecorded stock movements.
• Support the implementation of appropriate stock control procedures to minimise losses and stock variances.

Inventory Analysis and Reporting

• Analyse stock movements, consumption patterns, material usage, and inventory turnover.
• Prepare periodic reports on stock balances, material movements, shortages, and inventory discrepancies.
• Monitor inventory indicators and identify opportunities to improve stock availability and control costs.
• Maintain accurate materials and warehouse trackers to support management decision-making.

Procurement and Project Support

• Support procurement planning by providing accurate information on stock availability and material requirements.
• Verify delivered materials against purchase orders, delivery notes, and approved specifications.
• Coordinate the timely issuance of materials to project sites and relevant departments.
• Follow up on outstanding deliveries, material returns, and discrepancies with suppliers and internal teams.

Compliance, Documentation and Process Improvement

• Maintain organised records of inventory transactions, stock counts, receipts, issues, and transfers.
• Ensure warehouse and inventory activities comply with established policies and internal control procedures.
• Support internal audits and inventory verification exercises by providing relevant records and documentation.
• Identify opportunities to improve warehouse processes, inventory accuracy, storage efficiency, and materials utilisation.

TECHNICAL SKILL

• Inventory management and stock control.
• Materials planning, tracking, and reconciliation.
• Warehouse operations and materials handling.
• Inventory analysis and stock movement reporting.
• Proficiency in Microsoft Excel, including formulas, lookup functions, and PivotTables.
• Familiarity with inventory management systems and Enterprise Resource Planning (ERP) software.
• Goods receipt, stock issuance, and inventory documentation.
• Physical stocktaking and discrepancy investigation.
• Materials consumption analysis and inventory reporting.
• Knowledge of warehouse safety, storage procedures, and internal controls.

POSITION SPECIFICATION

Key Requirements

Qualifications:

• Minimum of a Bachelor’s degree in Supply Chain Management, Logistics, Procurement, Business Administration, Operations Management, Accounting, or a related discipline.

Work Experience:

• 4-6 years of relevant experience in inventory management, warehouse operations, materials coordination, logistics, or supply chain management.
• Experience maintaining inventory records, conducting stock counts, reconciling stock balances, and preparing inventory reports.
• Experience in the construction, engineering, infrastructure, or project-based industries is an advantage

Knowledge Requirements:

• Knowledge of inventory control procedures, stock management, and materials tracking.
• Understanding of warehouse operations, goods receipt, storage, dispatch, and materials distribution.
• Knowledge of stocktaking, inventory reconciliation, and discrepancy management.
• Understanding of inventory turnover, stock replenishment, and materials consumption analysis.
• Familiarity with purchase orders, delivery notes, goods received notes, and stock issuance documentation.
• Understanding of warehouse safety, materials handling, and inventory control procedures.
• Awareness of internal controls, audit requirements, and inventory loss prevention.

Professional Certification/Affiliations:

• Relevant certifications in inventory management, warehouse operations, or supply chain management are an advantage.

Competencies Required:

1. Materials and Inventory Management

2. Analytical Skills and Attention to Detail

3. Applying Expertise and Technology

4. Planning and Organising

5. Problem-Solving and Decision-Making

6. Integrity, Accountability and Professional Judgement

7. Inventory Control and Compliance

8. Writing, Reporting and Communication

9. Working with People and Stakeholder Management

10. Initiative and Continuous Improvement

Method of Application:
Interested and qualified candidates should send their CV to [email protected], using the Job Title as the subject of the email.

Work Location: In person