Media Admin (3 months renewable)

Location: Paya Lebar Quarter
Working Days & Hours: Monday – Friday, 8:30am – 6:00pm
Contract Duration: 3+3 months

Job Responsibilities

Contract Management

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the Sales team to validate inventory availability.
• Ensure the accuracy of all media confirmations submitted.
• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.
• Manage Reservations, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% upfront payment and address outstanding payments.
• Ensure the Sales/Marketing team obtains In-Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties

• Create new media spaces, inventory, types and packages.
• Administer and maintain ACE Hub modules, including Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings and Credit Notes.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad-hoc projects and tasks as assigned.

Requirements

• Candidates with relevant experience in media coordination, sales support, contract administration or related administrative functions are encouraged to apply.
• Basic knowledge of Microsoft Excel, including PivotTables and VLOOKUP.
• Strong attention to detail and accuracy in handling contracts, bookings and data.
• Good coordination and communication skills.
• Able to manage multiple tasks and work effectively in a fast-paced environment.
• Proactive and organised with good follow-up skills.

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • R25157681 (Lau Jing Wen)