Medical Admin VA

Job Summary: We'd love to welcome a detail-oriented Healthcare Administrative Assistant to take ownership of our back-office medical administration from start to finish. This role centers on processing patient intakes, auditing charts for accuracy, and keeping our records complete and current within our EMR system. The right candidate has hands-on healthcare administration experience, a sharp eye for missing or incomplete documentation, and the ability to work accurately and independently with sensitive patient information.

Key Responsibilities:

• Process new patient intakes and enter intake forms accurately into the EMR
• Audit patient charts to catch missing information and fill in gaps as needed
• Keep patient records complete, accurate, and well organized
• Review documentation for completeness and flag discrepancies for follow-up
• Take care of administrative data entry across patient files
• Keep all records in line with healthcare documentation standards and patient privacy requirements
• Support the clinical team by taking routine administrative work off their plate
• Protect confidentiality and handle all patient data with care and discretion

Mandatory Skills:

• Proven experience in healthcare or medical administration
• Hands-on experience with the Kipu EMR (or strong experience with a comparable behavioral health / medical EMR and the ability to learn Kipu quickly)
• Strong background in patient intake and chart/records management
• Excellent attention to detail and accuracy, especially when auditing documentation
• Understanding of patient privacy and healthcare data confidentiality (HIPAA awareness)
• Reliable, detail-oriented, and able to work independently with minimal supervision
• Strong written communication skills

Preferred Skills:

• Experience in a behavioral health, mental health, or treatment-center setting
• Familiarity with multiple EMR/EHR platforms
• Able to catch documentation gaps proactively without being prompted
• Comfortable managing multiple charts and records at once
• Fast learner who can get up to speed on internal workflows quickly

Why Join Us: This is a great chance to join a growing healthcare practice where accurate, reliable administrative support genuinely makes a difference to patient care. You'll take real ownership of the intake and records process, work closely with an experienced clinical team, and have room to grow as the practice expands. If you take pride in precise, dependable work, we'd love to hear from you.