Medical Assistant

This position is responsible for supporting healthcare providers by accurately documenting patient encounters, preparing hospital and discharge notes, and maintaining complete electronic medical records (EMR). This role coordinates daily administrative functions, including patient scheduling, medical record management, insurance documentation, referrals, and medication refill appointments. The position serves as a key point of communication between providers and patients, ensuring timely follow-up, discharge instruction support, and coordination of care. The Medical Scribe/Administrative Coordinator also provides on-call and rotating weekend support, assists with hospital rounding activities, and ensures compliance with all applicable healthcare regulations, including HIPAA and OSHA standards.

Key Responsibilities:

• Primary responsibilities include preparation of hospital and discharge notes for providers.
• Complete records by recording patient examination, treatment and test results in the EMR.
• Counsel patients by transmitting physician’s orders and help to answer questions about discharge medications. • Coordinating the daily administrative activities, including scheduling, and patient medical record maintenance.
• Updating and scanning patients' medical records, filling out insurance forms, handling correspondence, scheduling appointments as necessary for medication refills.
• Responsible for sending patient recommendations and referrals to appropriate departments on a daily basis.
• Ensuring all duties of hospital rounding are addressed in a timely manner.
• Responsible for timely communication with patients.
• Provide on-call support to providers.
• Provide rotating weekend support to providers.
• Ensuring compliance with all health care regulations, including HIPAA and OSHA.

Qualifications:

• Minimum of 2 years of experience in a medical assistant role.
• Graduate of BS Nursing.
• Medical Assistant certification preferred.
• Must have strong familiarity with medical terminology.
• Strong interpersonal, organizational, and customer service skills.
• Excellent written and oral communication skills.
• Must be able to work independently and take initiative.
• Familiarity with electronic medical health care record systems.
• Available to work weekend hours and outside normal business hours.