Medical Equipment Coordinator

Medical Equipment Coordinator

Job Summary

Biosite Medical Instruments, Inc. is looking for a detail-oriented and highly organized Medical Equipment Coordinator to support the monitoring, deployment, movement, documentation, and service coordination of company-owned medical equipment.

The role will work closely with the Supply Chain, Warehouse, Technical Service, Sales, and Logistics Teams to ensure proper equipment accountability, accurate records, timely deployment and retrieval, and effective coordination of equipment-related activities.

Key Responsibilities

• Monitor the location, deployment, transfer, pull-out, return, and status of medical equipment.
• Maintain accurate equipment records, including serial numbers, location, accountability, condition, and service status.
• Coordinate equipment deployment, retrieval, transfer, replacement, and client/site requirements.
• Ensure all equipment movements are supported by complete forms, approvals, acknowledgments, and documentation.
• Coordinate preventive maintenance, calibration, inspection, and repair requirements with the Technical Service Team.
• Monitor pending equipment returns, pull-outs, repairs, and other action items.
• Assist in physical inventory counts, equipment verification, and reconciliation of records.
• Prepare regular equipment status, inventory, and accountability reports.
• Immediately report discrepancies, missing equipment, undocumented movements, or accountability concerns.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Engineering, Healthcare-related course, or equivalent.
• At least 1–2 years of relevant experience in medical equipment coordination, inventory, asset management, logistics, warehouse, or related operations.
• Experience in the medical equipment, diagnostics, laboratory, hospital, or healthcare industry is highly preferred.
• Proficient in Microsoft Excel, Word, Google Sheets, and monitoring/inventory tools.
• Highly organized, detail-oriented, dependable, and strong in documentation and follow-through.
• Good communication and cross-functional coordination skills.
• Willing to conduct inventory checking, field/site coordination, and equipment verification when required.

Preferred Background

Medical Equipment | Healthcare Operations | Asset & Inventory Monitoring | Equipment Deployment | Logistics Coordination | Documentation & Records Control | Service Coordination