MEDICAL OFFICE MANAGER

We are seeking a highly motivated manager to fill our Full-Time Medical Office Manager position, to assist the Practice Director with overseeing the general administration of a busy outpatient primary care medical office in Northern VA.

Qualifications:

• Candidate must be a people person, as our patient experiences are paramount. Our Manager must embody this fully and set an example for every employee in our clinic.
• Acts with empathy, compassion, and respect
• Must have EMR experience - Athena experience is a plus, but we will train!
• Strong Oral and Written Communication Skills
• Problem-Solving Skills; Must be a critical thinker
• Ability to Work as Part of a Team: We want someone who leads by example
• Strong working knowledge of medical regulations such as HIPAA
• Reliably commute or planning to relocate before starting work (Required)
• Bachelors Degree or higher.

Responsibilities and Duties:

• A reliable, friendly, and detail-oriented individual to assist in providing oversight, management, and coordination for the daily operations of the assigned location
• This position is responsible for the creation of staff schedules, PTO requests, and prep review of payroll before submitting to the Practice Administrator for approval and payroll run
• Responsible for creating and maintaining a professional environment in the clinic, including upholding the code of conduct and maintaining a positive attitude with patients, students, and staff
• Maintains appropriate levels of equipment, office, and medical supplies
• Responsible for maintaining positive, productive, and professional relationships among the practice staff
• Assists with the growth and development of the practice and assists with marketing events
• Supervises front office staff and medical assistants
• Ensure staff are trained in collaboration with Director, identify the need for additional skills training
• Ensure staff are trained in emergency procedures.
• Actively encourages staff growth and development
• Maintains and coordinates all staff schedules to accommodate patient flow
• Monitors scheduling practices and staffing levels to ensure patient needs and financial goals are met
• Monitors practitioners' schedules daily to maximize appointment availability and ensure same-day access is available when possible
• Assist with maintaining up-to-date staff files of required certifications and licenses
• Fosters staff engagement and productivity
• Responsible for compliance with all applicable policies and procedures for medical office operations, including quality and safety-related tasks, OSHA compliance, and internal measures; Appropriately notifies supervisor on issues regarding compliance, privacy, risk management, and legal issues
• Monitor monthly statistical reporting of key performance indicators in operations and financial factors for the clinics.
• Reports to Practice Director

Job Type: Full-time

• Salary: $75000-80000/ Year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's degree or higher

Experience:

• Medical Management: 3 years (Required)

Ability to Commute:

• Fairfax, VA and Tysons, VA

Ability to Relocate:

• If you are not within acceptable commuting distance.

Work Location: In person

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person