Medical Practice Coordinator

We are seeking a dependable and experienced Medical Practice Coordinator to support the daily operations of a Primary Care and Urgent Care practice. This position combines patient scheduling, administrative coordination, and clinical support to help ensure efficient operations and quality patient care. The ideal candidate will have some medical or clinical experience, strong organizational skills, and the ability to work effectively with patients, providers, nurses, and other healthcare professionals.

The successful candidate should be comfortable coordinating appointments, maintaining patient records, assisting with clinical procedures, and supporting the practice's daily workflow. Responsibilities may include patient triage, laboratory specimen collection, X ray imaging, IV administration, and injection administration, depending on qualifications, training, and applicable authorization. On the job training will be provided to qualified candidates who are eager to learn and expand their clinical skills. A full time commitment and a dependable, team oriented attitude are essential.

Responsibilities

• Coordinate daily administrative activities for a Primary Care and Urgent Care practice.

• Schedule and manage patient appointments, consultations, follow up visits, and clinical services.

• Communicate professionally with patients by phone, email, and other approved communication channels.

• Collect and document patient information required for appointments, registration, and clinical visits.

• Assist with patient check in, appointment preparation, and coordination of patient flow.

• Support patient triage by gathering relevant information and communicating concerns to the appropriate clinical staff.

• Perform or assist with X ray imaging according to training, qualifications, provider orders, and established safety procedures.

• Verify patient information and ensure imaging records and related documentation are complete and accurate.

• Collect laboratory specimens and assist with laboratory procedures according to established protocols.

• Assist with IV administration and related patient care procedures when appropriately trained and authorized.

• Administer injections in accordance with clinical protocols, professional qualifications, and applicable requirements.

• Coordinate communication between patients, providers, nurses, imaging personnel, and other practice staff.

• Maintain accurate patient records, appointment calendars, clinical documentation, and administrative files.

• Manage appointment confirmations, cancellations, rescheduling requests, and patient follow up.

• Monitor patient schedules and help ensure clinical staff have the information needed for upcoming appointments.

• Assist with organizing medical supplies, preparing treatment areas, and maintaining an orderly clinical environment.

• Support the practice with routine administrative tasks, data entry, document preparation, and record management.

• Help identify scheduling issues and operational concerns and communicate them to the appropriate personnel.

• Follow patient privacy requirements, infection prevention practices, and established clinical procedures.

• Provide courteous, compassionate, and professional service while supporting the overall efficiency of the medical practice.

Qualifications

• High school diploma required. Bachelors degree or equivalent preferred.

• Some prior experience in a medical practice, primary care, urgent care, clinical support, imaging, or patient care is required.

• Previous experience with X ray imaging is strongly preferred.

• Ability to obtain quality X ray images in accordance with training, qualifications, and applicable requirements.

• Experience with medical scheduling, patient registration, or healthcare administration is preferred.

• Familiarity with patient triage, laboratory specimen collection, IV administration, or injection administration is beneficial.

• Strong written and verbal communication skills.

• Professional, compassionate, and patient focused approach.

• Excellent organizational skills and attention to detail.

• Ability to maintain accurate patient records and clinical documentation.

• Comfortable using computers, electronic medical record systems, scheduling software, email, and other office applications.

• Ability to coordinate multiple responsibilities in a busy clinical environment.

• Strong time management, problem solving, and communication skills.

• Ability to work collaboratively with providers, nurses, administrative personnel, and other healthcare professionals.

• Understanding of patient confidentiality and the importance of protecting sensitive medical information.

• Willingness to learn new clinical procedures, administrative systems, and practice protocols.

• Dependable, punctual, and committed to a full time work schedule.

• Ability to remain calm, professional, and attentive when assisting patients and clinical staff.

• Willingness to complete on the job training and perform additional duties within the scope of training and authorization.

Pay: $39.65 - $45.77 per hour

Benefits:

• Employee discount
• Flexible schedule
• Life insurance
• Paid time off

Work Location: Remote