Medical Screening Coordinator

Who we are

The Polar Medicine Unit, as part of the Expeditioner Services Branch, delivers comprehensive healthcare services to Australia's Antarctic Program. This is done by management recruitment and training of Antarctic medical and other healthcare personnel, the provision of medical supplies and logistics.

The Job

This role offers the opportunity to play a role in supporting Australia’s Antarctic Program by coordinating medical screening and readiness activities for expeditioners and staff. You will develop valuable skills in medical administration, stakeholder engagement, records management and operational coordination while working closely with medical practitioners, contractors and a diverse range of internal and external stakeholders. The position offers a rewarding opportunity to make a meaningly contribution to the safety, wellbeing and operational readiness of expeditioners deployed to Antarctic.

What we are looking for

We are seeking candidates who can demonstrate the following:

Knowledge and experience

• Coordinate medical arrangements for personnel participating in Australia’s Antarctic Program.
• Organise travel arrangements associated with testing and screening arrangements.
• Follow up outstanding medical tests and results.
• Liaise regularly with other members of the PMU and Expeditioner Services on medical requirements and outcomes.
• Ensure the secure and confidential management of medical records, including digital storage, access, transfer and Electronic Medical Record update and archiving.
• Arrange reconciliation and payment of medical accounts and reimbursement from external agencies and individuals.
• Raise debit advice notices and maintain records of outstanding commitments.
• Ability to learn the processes associated with medical screening for individuals participating in Australia’s Antarctic Program.
• Effective communication and interpersonal skills; including the ability to deal with individuals on a range of sensitive and confidential matters.
• Well-developed coordination and organisational skills; as demonstrated by the capacity to meet regular deadlines, plan workloads in advance and balance competing priorities during peak workload periods.
• Well-developed awareness of medical concepts and specialist medical terminology.
• Develop good working relationships with internal and external stakeholders.
• Attend regular meetings with medical screening contractor for problem solving and process improvement toward KPI assessment and reporting.

Skills and capabilities

• Ability to prioritise tasks and manage own time effectively in a busy operational environment.
• Attention to detail to ensure accuracy of information.
• Ability to clearly and accurately communicate across internal and external.

Desirable qualifications

• Experience with medical terminology and/or healthcare administration environment.

Eligibility and other requirements

Citizenship - to be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

Security Clearance - this position requires a Baseline Vetting security clearance. You will be required to obtain and maintain a clearance at this level.

Pre-employment checks - your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period.

Flexible employment arrangements are available with the Department of Climate Change, Energy, the Environment and Water.