Medical Secretary

Medical Secretary

• Support three specialists in an established Canterbury practice
• Varied role: diaries, patient coordination, theatre bookings & accounts
• Autonomy and variety for an experienced, proactive administrator

Are you a highly organised and proactive professional looking for a varied role within a specialist medical environment?

We are seeking a dedicated Medical Secretary to provide comprehensive administrative and secretarial support to three specialists within a busy medical practice. This is a dynamic position where your attention to detail, time management and ability to work autonomously will be key to ensuring smooth day-to-day operations.

About the Practice

Our client is an established specialist medical practice based in Canterbury, providing private specialist services across a range of complex conditions and procedures.

The practice brings together a multidisciplinary team of specialists, supported by a range of allied health services, to provide a high standard of clinical care for patients.

The team works closely with private hospitals, anaesthetists, nurses and other healthcare professionals to provide a high standard of care and a seamless experience for patients.

Key Responsibilities

• Specialist Support: Provide dedicated administrative and secretarial support to three specialists, managing correspondence, diaries and daily priorities.
• Patient Coordination: Manage appointments across three specialists’ clinics and theatre lists, liaising with anaesthetists, nurses, hospital staff and patients.
• Theatre Bookings: Coordinate theatre and day surgery bookings, and prepare operation packs and required patient documentation.
• Consultations & Correspondence: Prepare specialist letters and reports to referring GPs, and communicate with patients regarding consultations and scheduling.
• Administration: Maintain patient files, manage clinic and procedure invoicing, and ensure effective email communication with relevant parties.
• Accounts Management: Assist with accounts payable, accounts receivable and GST requirements, liaising with the external accountant as required.
• Triage of Referrals: Review and prioritise incoming patient referrals across three specialists’ caseloads.
• Professional Relationships: Build and maintain strong relationships with hospitals, allied health providers and other healthcare professionals.
• Reception & General Administration: Provide reception and phone support, stock ordering and other general administrative duties as required.

Skills & Experience

• Previous experience within a medical or healthcare environment is desirable, although training will be provided for the right person.
• Strong organisational and time management skills, with the ability to manage competing priorities independently.
• Excellent typing and general administrative skills, with experience in invoicing and accounts management.
• Strong written and verbal communication skills, with the confidence to liaise with patients and a range of healthcare professionals.
• A proactive, solutions-focused approach with strong attention to detail.
• The ability to work autonomously, anticipate what is required and provide proactive support across three busy specialists.
• A professional and personable manner, with the ability to build positive relationships with patients, colleagues and external stakeholders.

Why Join?

• Join an established and professional specialist medical practice.
• Work alongside an experienced and supportive multidisciplinary team.
• Enjoy a varied role with plenty of responsibility and autonomy.
• Build strong relationships across the wider healthcare sector.
• Opportunities for professional growth and development.

If you’re an organised, capable and proactive administrator who enjoys variety and working in a professional healthcare environment, we’d love to hear from you. For a confidential discussion, contact Kelly Scammell at [email protected]. Alternatively, apply via the Seek link.

Please note that all applications will be reviewed; however, only shortlisted candidates will be contacted. If you have any questions regarding your application, please don’t hesitate to contact the consultant listed above.