Meetings Coordinator

What this job involves: As an Event Coordinator, you'll bring events to life at Mutual of Omaha's corporate headquarters, managing every detail from concept through completion. This is a dynamic, hands-on role where you'll orchestrate meetings, conferences, and special events—ensuring flawless execution and memorable experiences for every attendee. You'll transform event visions into reality, managing everything from floor plans and vendor coordination to technology setup and day-of logistics. At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career. What sets JLL apart is our culture of collaboration, and you'll experience that firsthand as you partner with internal teams, vendors, and clients to deliver events that exceed expectations.

What your day-to-day will look like:

• Manage complete event execution from setup through tear-down including vendor coordination, installation supervision, floor plan implementation, and safety compliance
• Serve as on-site event lead during productions, directing staff and vendors, troubleshooting in real time, and ensuring smooth operations throughout each event
• Coordinate event logistics by responding to booking requests, consulting with organizers, producing Banquet Event Orders (BEOs), and managing timelines
• Build and maintain vendor partnerships, managing contracts, conducting site visits, and coordinating schedules and deliveries
• Oversee event technology coordination including meeting room system setup, equipment troubleshooting, and IT partnership
• Maintain event documentation including calendars, floor plans, vendor logs, inventories, and client feedback

On-site presence required

Complete Job Description Available On JLL's Internal Portal Schedule: Monday–Friday, 7:30 AM – 4:30 PM

Required qualifications:

• High school diploma or equivalent with 3–5 years of hands-on event coordination experience including vendor and client management
• Strong coordination skills with ability to manage multiple events simultaneously while maintaining exceptional attention to detail
• Client-focused mindset with passion for creating memorable experiences and composure under pressure
• Outstanding interpersonal and communication skills with diplomacy in handling sensitive situations
• Proficiency in MS Office Suite including Outlook, Excel, and Word
• Flexibility in responding to last-minute changes and shifting priorities
• Physical ability to stand for extended periods, lift 50 lbs., and operate event equipment

Preferred qualifications:

• Associate's or Bachelor's degree in hospitality management, event planning, or related field
• Experience producing corporate events or conferences with executive-level clientele
• Familiarity with event management platforms, booking systems, and BEO software
• Knowledge of event production elements including staging, lighting, AV systems, and safety protocols
• Experience reading and creating floor plans and event layouts
• Certification in event planning (CMP, CSEP) or hospitality management