Membership & Programs Coordinator

Nestled in 1,000 acres of rolling hills in Dutchess County, New York, Wethersfield Estate & Garden was founded in 1937, and is now a non-profit organization devoted to the proper stewardship of land, habitat protection, conservation, culture, and the arts. Wethersfield Estate & Garden is listed on the National Registry of Historic Places.

Wethersfield is seeking a Membership & Programs Coordinator with experience in customer service, membership management, event coordination, CRM systems, and administrative support. We seek an organized, collaborative, and detail-oriented individual who will support the mission of the Wethersfield Foundation.

The Membership & Programs Coordinator will support membership operations, seasonal programming, events, donor engagement, and general office administration.

Membership, Programming & Development Duties

• Manage membership records and communications using Bloomerang CRM.
• Coordinate membership renewals, fulfillment, and member benefits.
• Build and manage the seasonal calendar of programs, events, and membership activities.
• Coordinate logistics and communications for public programs and special events.
• Assist in the planning and execution of fundraising, cultivation, and donor recognition events such as annual luncheon, concerts, children’s club, membership events, and related activities.
• Process donations, registrations, and event ticket sales, including acknowledgment letters.
• Prepare reports, mailing lists, and event materials.
• Assist with donor and visitor communications and general development support.

Office and Administrative Duties

• Provide operational and administrative support for daily activities.
• Respond to public inquiries by phone and email.
• Distribute mail and coordinate ordering supplies to support programming and estate.
• Assist with production of visitor, membership, and program materials.
• Maintain organized file system for digital and administrative records.
• Perform additional duties as assigned to support organizational needs.

Qualifications

• Strong written and verbal communication skills.
• Professional, organized, and detail-oriented.
• Strong customer service and interpersonal skills.
• Experience coordinating events, programs, or membership activities preferred.
• Proficiency with Microsoft Office, Google Suite, and CRM databases.
• Ability to manage multiple projects and deadlines.
• Ability to work independently and collaboratively.
• Flexibility to occasionally work evenings and weekends.
• Ability and willingness to perform occasional physical tasks related to events and programming, including setup, breakdown, and moving supplies or materials.
• Graphic design experience a plus.
• Preferred five to ten years’ experience in nonprofit or professional office environment.

This is a nonexempt, full-time position located in Amenia, New York. Hourly rate $25-30. Competitive benefits package including paid time off and 403(B).

Please submit resume, cover letter, and three references to [email protected]

Pay: $25.00 - $30.00 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person