MEP Administration Coordinator

Job Summary

We are looking for an experienced MEP Administration Coordinator to support our project and operations teams. The ideal candidate will have experience working with an MEP contractor and be responsible for coordinating project documentation, administrative processes, manpower records, procurement follow-up, and communication between site and office teams.

Key Responsibilities

• Manage and maintain all MEP project documentation, correspondence, and records.
• Coordinate with Project Managers, Engineers, Site Teams, Suppliers, and Subcontractors.
• Prepare and track material requests, purchase orders, delivery notes, and invoices.
• Monitor staff attendance, timesheets, leave records, and manpower reports.
• Maintain project filing systems and document control logs.
• Prepare weekly and monthly project reports and presentations.
• Follow up on permits, approvals, and client submissions.
• Coordinate meetings and prepare minutes of meetings (MOM).
• Support HR, procurement, and finance teams with project-related documentation.
• Ensure all project records are updated and filed accurately.

Requirements

• Bachelor's Degree or Diploma in Business Administration or a related field.
• 3-5 years of experience in an MEP contracting company (mandatory).
• Strong knowledge of construction and MEP documentation processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with ERP systems is an advantage.
• Strong organizational, communication, and coordination skills.
• Ability to work in a fast-paced project environment.