MEP Document Controller

Arco Turnkey Solutions Contracting L.L.C. is seeking a highly organized and detail-oriented MEP Document Controller with a minimum of 4 years of UAE experience in the construction, MEP, or interior fit-out industry.

The successful candidate will be responsible for managing, maintaining, tracking, and controlling all project-related documents, ensuring proper documentation, version control, timely submissions, and compliance with company procedures and project requirements. The candidate will coordinate closely with project managers, MEP engineers, consultants, subcontractors, suppliers, and other departments to ensure the smooth flow of project documentation.

Key Responsibilities

• Manage and maintain all MEP project documentation, both electronic and hard copies.
• Register, track, distribute, and maintain incoming and outgoing correspondence, drawings, technical submittals, and other project documents.
• Maintain document registers, drawing registers, transmittals, and submission logs.
• Control revisions of MEP drawings, shop drawings, as-built drawings, and technical documents.
• Coordinate the preparation, submission, tracking, and follow-up of material submittals, technical submittals, method statements, inspection requests, and other project documents.
• Maintain records of RFIs (Requests for Information), MIRs (Material Inspection Requests), WIRs (Work Inspection Requests), and other quality and inspection documentation.
• Ensure all documents are properly numbered, titled, filed, and distributed to the relevant departments and project stakeholders.
• Monitor document submission and approval statuses and follow up with consultants, clients, and internal teams for pending approvals.
• Ensure that the latest approved drawings and documents are available to project managers, engineers, and site teams.
• Maintain records of approved, rejected, superseded, and revised documents.
• Prepare and issue document transmittals for drawings, technical submissions, correspondence, and other project deliverables.
• Coordinate with MEP engineers, project managers, QA/QC personnel, procurement teams, and site staff regarding documentation requirements.
• Maintain records of project correspondence, meeting minutes, technical queries, site instructions, and consultant comments.
• Assist in compiling operation and maintenance manuals, testing and commissioning records, warranties, and final handover documentation.
• Ensure proper filing, archiving, retrieval, and backup of project documents.
• Prepare regular document status reports and highlight overdue submissions and pending approvals.
• Ensure compliance with company document control procedures, project requirements, and client or consultant documentation standards.
• Maintain confidentiality, accuracy, and traceability of all project records.

Qualifications and Requirements

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 4 years of UAE experience as a Document Controller in MEP, construction, or interior fit-out projects.
• Previous experience handling MEP drawings, technical submittals, material approvals, and project correspondence is mandatory.
• Strong knowledge of document control procedures, document numbering systems, revision control, and transmittal management.
• Experience maintaining drawing registers, material submittal registers, RFI logs, and inspection request records.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using document management platforms such as Aconex, Procore, SharePoint, or similar systems is an advantage.
• Ability to manage large volumes of documents and maintain accurate, well-organized records.
• Excellent organizational, communication, coordination, and time-management skills.
• Strong attention to detail and ability to meet strict submission deadlines.
• Ability to work independently and coordinate effectively with multiple project teams.

Required Skills

• MEP project documentation and document control
• Drawing and revision management
• Technical submittal and approval tracking
• Incoming and outgoing correspondence management
• Document registers and transmittal preparation
• RFI, MIR, and WIR tracking
• As-built and handover documentation
• Microsoft Office and document management systems
• Filing, archiving, and document retrieval
• Coordination with consultants, contractors, and site teams

Preferred Experience

Candidates with experience in the following areas will be preferred:

• MEP contracting and building services projects
• Commercial and residential construction
• Interior fit-out and turnkey contracting
• HVAC, electrical, plumbing, and firefighting documentation
• Consultant and client submission procedures
• Testing, commissioning, and project handover documentation

How to Apply

Interested candidates who meet the above requirements are invited to submit their updated CV, highlighting their UAE experience in MEP document control, project documentation, and document management systems.

Important: A minimum of 4 years of relevant UAE experience is mandatory. Candidates must have practical experience in construction or MEP project documentation, drawing control, technical submissions, and approval tracking.

Work Location: In person