Mep Engineer Contracts

Role & responsibilities

Key Responsibilities:

1. Pre-Contract Phase:

Contract Drafting and Review:

• Collaborate with technical teams to prepare comprehensive contract documents.
• Review and interpret contracts document such as drawings, specifications, conditions of contract, and statutory regulations for accuracy and completeness.

Negotiation Support:

• Lead negotiations with OEM / vendors / contractors to finalize contract terms and conditions.
• Ensure that the agreed terms are clearly documented in the contract.

Tendering Process:

• Lead the tendering process

2. Post Contract Phase

• Act as the primary interface between various project stakeholders, including design engineering team, material management team, client representatives, and contractor / OEM / vendor, for the assigned package to ensure compliance with contractual obligations.
• Manage change orders and variations to the contract, ensuring proper documentation and approvals etc.
• Obtain quotations for additional/ Variation items as may be required
• Coordinate with the legal team and develop legal notices and claims.
• Tracking, updating and follow up on contractual instruments like Bank Guarantee, Bonds, and Insurance etc.
• Issue proper delay notifications promptly to the contractors through contractual letter and suitable contracts correspondence
• Project Delay Analysis and subsequent proceedings as per Contract Agreement,
• Counter the extra claims raised by contractor with detailed cost estimates & proper justification / analysis and negotiate / minimize the extra claim with the contractor

3. Documentation and Record Keeping

• Maintain accurate and up-to-date contract records, including all correspondence, approvals, and modifications.
• Track all the prime/main contract deliverables from award to contract completion along with contract milestones and identify potential risks.
• Support corrective actions for schedule deviations.
• Monitor contract performance, RFIs and maintain claim register
• Monitor Contractor's performance, conduct contractor's performance evaluation jointly with all concerned stakeholders and gap analysis
• Ensure all statutory compliance like PF, ESIC, Workman Compensation Policy, CAR policy labour laws etc. being complied by the contractors
• Prepare contractual communications.

4. Communication and Coordination

• Act as the primary point of contact for contract-related matters, facilitating communication between parties
• Track compliance requirements and ensure timely closure.
• Coordinate with engineering and construction teams to ensure alignment with contract requirements.

5. Vendor Development

• Identify and onboard new vendors and contractors.
• Manage vendor registration and qualification process.
• Maintain updated contractor database.
• Improve vendor competitiveness and availability across projects.

6. MIS & Dashboard Management

• Preparation of risk / claim register
• Contract Performance Reporting (Planned Value vs Achieved value)
• Contract Closure report / checklist
• Preparation of vendor evaluation report.
• GAP analysis report
• Preparation MIS of change order / variation

7. Contract Closeout & Dispute Resolution

• Resolve contractual disputes in coordination with stakeholders.
• Facilitate contract closure and reconciliation activities.
• Coordinate with PMC consultants and project teams for contract finalization.
• Manage the contract closeout process, ensuring all obligations are fulfilled and final documentation is completed.
• Support special projects such as large-scale development contracts.

8. Stakeholder Coordination

• Liaise with Project, Procurement, Finance, design, Quality, Legal, MIS and PMC teams.
• Frequent Site visit and necessary coordination with relevant project stakeholders

Educational Qualification

• B.E./ B.Tech in Civil / Electrical / Mechanical Engineering (Electrical / Mechanical Preferred)
• MBA / PGDM / RICS / NICMAR (Preferred)
• Commercial & Contracts Management Certification

Experience

• 8-10+ years of experience in Contracts, Tendering or Construction Contract Management.
• Experience in real estate, infrastructure, construction, or EPC projects
• Must have end-to-end Contracts Management experience.