Merchandise Services Specialist

DUTIES AND RESPONSIBILITIES:

The Merchandise Specialist supports merchandising operations by coordinating with suppliers and internal departments, facilitating supplier accreditation, managing merchandise-related documentation, organizing fabric and sundries presentations, monitoring purchase activities, maintaining fabric and sundries libraries, and ensuring timely completion of administrative requirements.

Relations Management

• Sends screening form and requirements for supplier's application via email.
• Updates Senior Sourcing Manager for the supplier accreditation.
• Facilitates accreditation for the new supplier by submitting the samples to Technical Designers for their assessment.
• Submits the supplier requirements to the Senior Sourcing Manager, Budget Planning Control team, and Regulatory team such as supplier's company profile, information sheet, non-disclosure agreement, location map, factory photos, and plant machinery list for review and approval.
• Creates vendor code for the approved supplier to start the transaction in the company.
• Sends advisory to the brands for the new supplier such as contact details, and capacity allotment.
• Sets the schedule of fabric presentation with the brands and fabric suppliers.
• Coordinates with the Senior Sourcing Manager for the disposal agreement with the supplier.
• Sends advisory to the suppliers for releasing of payment.

Administrative Tasks

• Manages and updates the supplier master list to ensure accuracy and up-to-date data.
• Generates report about deliveries in terms of brands, quantity, and expected delivery date.
• Manages the petty cash of the whole Merchandising Services Department (MSD).
• Creates and submits the Purchase Request (PR form to Purchasing department.
• Submits Office Supplies Request (OSR) to Admin Department for the materials needed.
• Documents the Fabric Order Form (FOF) to monitor the purchased fabrics.

Fabric Presentations

• Communicate with suppliers to request for and arrange Fabric/Sundries presentation schedules for the Brands.
• Arrange room reservations, confirm schedules, and prepare samples for presentation
• Document by taking pictures of fabrics chosen by Brands and tabulation of the pictures with the corresponding fabric codes and email to fabric supplier to request for the costs.

Sundries Developments and Overseas Vendor Sundries Counter Sample Review

• Mounting Sundries samples on Sundries Approval Forms and during reference sample requests from
  Brands
• Filing of Sundries Approval Forms
• Arranging for wash tests of Sundries samples (specifically labels, tapes, fabric patches etc.)

Fabric and Sundries Library

• Communicate with fabric suppliers requesting for and follow-ups for required Fabric and Sundries
• Filing/mounting of Fabric Swatches and Sundries samples and Trim Boards
• Filing/Preparation of Fabric, Sundries, and Standards Catalogs

QUALIFICATIONS

• Bachelor's Degree in Fashion Merchandising, Textile and Fashion Technology, Business Administration, Marketing, or any related course.
• Fresh graduates are welcome to apply; experience in merchandising, sourcing, buying, apparel, retail, or garment manufacturing is an advantage.
• Knowledge of fabrics, garments, trims, sundries, and apparel production processes is preferred.
• Strong coordination and communication skills with suppliers, internal stakeholders, and cross-functional teams.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent organizational skills with strong attention to detail and documentation accuracy.
• Ability to manage multiple tasks, schedules, and deadlines in a fast-paced environment.
• Experience in supplier management, vendor accreditation, sourcing, or purchasing processes is an advantage.
• Analytical and problem-solving skills with the ability to generate reports and monitor data.
• Willing to conduct supplier coordination and perform administrative functions related to merchandising operations.
• Amenable to work onsite at North EDSA, Balintawak, Quezon City

Preferred Competencies

• Supplier and vendor relationship management
• Fabric and sundries development coordination
• Documentation and records management
• Report generation and data monitoring
• Time management and prioritization
• Teamwork and collaboration
• Customer service orientation
• Adaptability and initiative