Merchandiser

* Check vendor bills: Check every bill for correct rate, quantity, GST, and total amount.

* Match bill with PO: Every bill must match a valid PO. No PO = no payment.

* Match PO with goods received: Check that the items actually made and received match the PO style, colour, size, fabric, and quantity.

* Check quality: Confirm with QC that received pieces passed checking. Rejected pieces are not paid.

* Track short and extra supply: Note any short pieces, extra pieces, or wrong items. Extra pieces are not paid without approval.

* Clear the PO: Mark the PO as cleared, partly cleared, or on hold in the system/register.

* Send to Accounts: Send only checked and approved bills to Accounts for payment.

* Keep records: File the PO, goods received note (GRN), QC report, and bill together for every order.

* Follow up with vendors: Ask vendors for corrected bills, credit notes, or missing pieces.

* Weekly report: Share a weekly list of cleared, pending, and disputed bills.

How to Check and Clear a Bill

1. Collect the vendor bill.

2. Find the PO number on the bill. If missing, send the bill back to the vendor.

3. Pull the PO, the goods received note (GRN), and the QC report.

4. Match these 3 things line by line:

PO what we ordered

GRN + QC what was actually made, received, and passed

Bill — what the vendor is charging

5. Check rate, quantity, style code, colour, size, and GST on each line.

6. If all match mark PO as Cleared and send the bill to Accounts.

7. If anything does not match mark PO as On Hold, write the reason, and inform the Production Manager.

8. Get a corrected bill or credit note from the vendor before clearing.

9. File all papers together under the PO number.

Preferred candidate profile

* Graduate (B.Com preferred)

* 1–3 years in garment merchandising, production, or purchase

* Knows how POs, GRNs, and GST bills work

* Basic knowledge of fabrics, stitching, and garment sizes

* Good with Excel or Google Sheets

* Careful with numbers and details

* Can speak firmly but politely with vendors

* Hindi and basic English