Mice Executive

Position: MICE Executive

Department: Operations

Industry: MICE, Events & Hospitality

Key Responsibilities

• Manage and coordinate end-to-end MICE operations for corporate meetings,

conferences, exhibitions, incentive programmes and offsites.

• Understand client requirements and assist in preparing suitable event plans,

proposals, presentations and cost estimates.

• Coordinate with hotels and event venues to obtain availability, quotations and

competitive rates.

• Maintain strong professional relationships with hotels, venues, production

agencies and other service providers.

• Liaise with vendors and suppliers for fabrication, audio-visual equipment, décor,

branding, furniture, manpower and other event requirements.

• Negotiate vendor rates and ensure that all services are delivered within the

approved budget and agreed timelines.

• Prepare event-related documents, including checklists, function schedules,

rooming lists, movement plans, vendor briefs and event flow plans.

• Coordinate delegate registration, accommodation, airport transfers and local

transportation as part of MICE programmes.

• Support the planning and execution of exhibition stalls, conferences, corporate

events and group movements.

• Conduct venue inspections and coordinate event setup, branding, production

and dismantling activities.

• Supervise vendors and operational teams during on-ground event execution.
• Coordinate with clients, vendors and internal teams to ensure clear

communication and smooth operational delivery.

• Monitor event timelines and proactively resolve last-minute changes, delays or

operational challenges.

• Ensure that all event deliverables meet the agreed quality and service standards.
• Maintain accurate records of quotations, vendor details, event expenses,

invoices and other operational documents.

• Prepare post-event reports and assist with vendor reconciliation and event

closure activities.

Skills Required

• Excellent communication, coordination and interpersonal skills.
• Strong vendor management and negotiation abilities.
• Good relationships with hotels, venues and event-related vendors.
• Sound understanding of MICE operations, hospitality and event execution.
• Ability to manage multiple events and assignments simultaneously.
• Strong problem-solving skills with excellent attention to detail.
• Ability to work effectively under pressure and manage last-minute requirements.
• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.
• Willingness to travel and work flexible hours during events when required.

Experience and Qualifications

• 1 – 1 and half years of relevant experience in MICE or event operations.
• Experience in handling corporate meetings, conferences, exhibitions, incentive

programmes and offsites is preferred.

• Graduate in Hotel Management, Event Management, Travel and Tourism or a

related field is preferred.

Candidate Profile

The ideal candidate should be proactive, organised and service-oriented, with the

ability to independently manage MICE operations while coordinating effectively with

clients, vendors and internal teams.

Pay: ₹22,000.00 - ₹35,000.00 per month

Work Location: In person